Payroll Supervisor

Assists payroll team in preparation, issuance and distribution of bi-weekly paychecks for all employees.

Oversees the work of Payroll Specialists and Payroll Coordinators, and coordinates training of new payroll team members, ensuring compliance with company policies and compliance with federal/state/local statutory regulations.

Communicates deadlines and requirements to other departments in a positive and effective manner.

Maintains payroll information by collecting, calculating and entering payroll data and posting to payroll records via Workday system.

Establish and maintain detailed automated permanent employee records; ensure that employee changes are entered accurately and made on a timely basis; review changes for proper authorization and adherence to company policies and compliance with federal/state/local statutory regulations.

Reviews wage computations including retro pay, correcting errors and making necessary adjustments, to ensure accuracy of payroll.

Proofs employee data in Workday system and completes new hire information; reviews changes in existing employee information, status, location, rate of pay, taxes, insurance deductions or garnishments as needed to update master payroll records.

Reconciles and researches discrepancies in payroll reports, such as Personal Time Off accruals and retirement contributions, to maintain accurate balances.

Reviews Instructional submission of incentive spreadsheets considering multiple parameters, and coordinates issuance of incentive payments.

Interfaces with the accounting department to ensure proper budgetary allocation of payroll costs for accurate cost accounting.

Oversees full processing of employee garnishments and levies.

Oversees completion of any employee audit reports or data requests from government agencies.

Assist with resolution of payroll-related issues and assist with changes to and implementation of company policies regarding payroll and benefits.

Provides ad-hoc reports to other departments as requested.

Reviews and prepares retirement contribution and benefits remittance statements, reconciled with payroll records, for payment by the appropriate Charter and accurate cost accounting.

Prepares miscellaneous payroll-related correspondence, memos, spreadsheets, reports and forms as needed.

Monthly assistance with active employee report as used for FTE verification reporting to districts and CDE.

Assists with other functions and duties as requested or assigned.
 

Knowledge of state and federal wage and hour laws and withholding requirements.

Ability to interpret and apply company policies to payroll implementation (i.e. benefit eligibility).

Ability to communicate with co-workers and business contacts in a courteous and professional manner.

Strong organization, communication and interpersonal skills.

Excellent analytical skills with attention to detail.

Ability to work efficiently, independently, and multi-task to meet deadlines with minimal supervision.

Ability to exercise reasonable judgment and maintain confidentiality.

Working knowledge of accounting principles.

Proficient knowledge of payroll systems.

Proficient knowledge of MS Office, especially Excel, and Google Suite.

BA/BS degree preferred.

At least 5 years of experience processing payroll preferred. 

At least 3 years of relevant supervisory experience required.

Payroll experience in a complex multi-company, multi-department and multi-state organization.