Payroll Tax Specialist

At Owens & Minor, we are a critical part of the healthcare process. As a Fortune 500 company with 50+ facilities across the US and 18,000 teammates in over 90 countries, we provide integrated technologies, products and services across the full continuum of care. Customers—and their patients—are at the heart of what we do.

Our mission is to empower our customers to advance healthcare, and our success starts with our teammates. 

Owens & Minor teammate benefits include:

• Medical, dental, and vision insurance, available on first working day
• 401(k), eligibility after 30 days of employment
• Employee stock purchase plan
• Tuition reimbursement
• Development opportunities to grow your career with a global company

The Payroll Tax Specialist is responsible for auditing and reconciling payroll tax entries on a teammate and company level as well as providing payroll reporting as requested. They will also assist in producing payroll for the company start to finish by leveraging payroll and time keeping systems (internal and/or external), service providers, fellow teammates, and technical consultants to produce timely and accurate payments for all teammates.

Core Responsibilities

• Establishes correct tax entity relationships; calculates/verifies employee taxes are accurate and set up correctly according to legislative requirements;

• Reconciliation of tax payments to vendor as well as quarterly and annual balances.

• Register for new tax account with agencies when required.

• Provide Workday generated reports on a scheduled basis as well as on an ad hoc basis when requested by business partners.

• Complete accurate and timely payroll processing, as well as compliance and “best business practices” in accordance with Federal, State and Local regulations, company policies and procedures.

• Reconciles payroll transactions to Payroll Registers each pay cycle.

• Tests and approves payroll system patches, upgrades and modifications; works with HRIS staff to recommend, test and implement workflow improvements to maximize payroll effectiveness and efficiency.

• First point of contact for DC HR/Coordinators regarding payroll matters; provides guidance to the field regarding policies and procedures, as well as assists with the development of tools to help DC HR/Payroll Coordinators with their jobs.

• Prepares manual payments outside payroll cycle as approved by Manager; initiates void and stop payments; notifies Treasury, and input into Payroll System as required. Research outstanding payroll checks to assist with escheatable fund process.

• Utilizes ERP system to create and run ad-hoc reports as requested by Home Office departments and distribution centers; provides data to complete all legally required Federal and State requests for payroll data.

• Participates and leads special projects as assigned.

Qualifying Experience

• Bachelor’s degree preferred, but not required; CPP Certification preferred

• Firm knowledge of Federal, State, and Local tax withholdings and calculations. 

• Experience in registering with tax agencies.

• At least five years of payroll and payroll systems experience with large Corporation (2000+ employees) with multiple sites and locations.

• Or combination of relevant education and experience.

• Excellent reconciliation and problem-solving skills.

• Workday and Kronos experience is preferred; advanced MS Excel skills

If you feel this opportunity could be the next step in your career, we encourage you to apply. This position will accept applications on an ongoing basis.

Owens & Minor is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, sex, sexual orientation, genetic information, religion, disability, age, status as a veteran, or any other status prohibited by applicable national, federal, state or local law.