Payroll/AP Administrator

Bridgeway Benefit Technologies is seeking a highly motivated Payroll/Accounts Payable Administrator to join our team. Reporting directly to the Controller, this role combines payroll administration with accounts payable responsibilities. The Payroll/Accounts Payable administrator will process employee status changes impacting pay files, analyze payroll and employee expenses, manage accounts payable transactions, and create ongoing, month-end, quarterly, and year-end organization reports. The ideal candidate is self-directed, detail-oriented, and capable of independently handling assignments in a fast-paced environment.

This is a remote position, with up to 5% travel. East coast candidates are strongly preferred.

Responsibilities

Payroll Administration:

• Perform full-cycle payroll processing for 300+ employees on a semi-monthly pay cycle using the ADP WorkforceNow platform.
• Calculate payroll adjustments for new employees, terminations, leaves, and other circumstances, including appropriate deductions and withholdings.
• Process, verify, and update direct deposit applications, pre-notifications, and changes in check depositions.
• Manage pre-note and EFT live dollar transmissions to originating banks.
• Determine payroll liabilities by entering federal and state income and social security tax information, 401(k) transfers, direct deposits, wage assignments, and garnishments.
• Fulfill wage garnishment requirements by completing forms, adjusting payroll records, and documenting and transmitting withholdings.
• Balance payroll accounts by auditing information, identifying and resolving discrepancies, and initiating journal entries.
• Collaborate with Human Resources to investigate and resolve complex payroll issues in compliance with FLSA, State Wage and Labor Codes, INS, IRS regulations, and company policies.

Accounts Payable Administration:

• Process full-cycle accounts payable, including reviewing, verifying, and coding invoices accurately and promptly.
• Prepare and process payments for expense vouchers and invoices, ensuring all supporting documentation is complete.
• Reconcile vendor accounts, resolve discrepancies, and maintain accurate records of transactions.
• Coordinate with vendors and internal departments to address inquiries and ensure timely payment of invoices.
• Assist with month-end close activities by preparing accounts payable reports and reconciling balances.

General Responsibilities:

• Prepare and maintain accurate records for audits and compliance purposes.
• Develop and generate reports related to payroll and accounts payable as needed for month-end, quarterly, and annual reporting

Qualifications

• Bachelor’s Degree in Business, Finance, or a related field
• 3-5 years of experience in a payroll position, with full-cycle multi-state payroll processing responsibilities
• Intermediate experience with MS Office applications, include Excel and Outlook
• Ability to communicate effectively with internal and external customers/vendors
• Knowledge of accounting processes
• Experience processing payroll using ADP WorkforceNow
• Excellent analytical and math skills, with the ability to independently analyze and solve problems
• Proven experience handling sensitive payroll data
• Experience with payroll system conversion and implementation is a plus