People and Culture Administrative Assistant (Local to MA- Hybrid in office weekly)

Want to make an impact at a thriving healthcare system where everyone is fulfilled and motivated to provide the highest level of care?

IntelyCare, is the most comprehensive healthcare talent platform where care settings of every kind can promote their unique value and every type of work needed to the largest community of quality nurses looking for the opportunity that better fits their lives.

At IntelyCare, every day we live our core values. We are driven by wonder, we care about each other, we take big swings, and most importantly, we believe that together we thrive!

Does this kind of company sound like a fit to you? There’s more…

We are currently seeking a skilled and highly organized People and Culture Administrative Assistant to provide highly detailed and critical support across multiple functions including Total Rewards, HRIS, and Employee Relations. The ideal candidate will be detail-oriented, highly organized and expert at administrative accountabilities and process improvements.

As a key member of the People & Culture team, you will have full scope accountability for preparing confidential correspondences and ensuring all HRIS data, records and reporting is accurate and up to date.

What You’ll Do:

· Prepare correspondences related to employee lifecycle changes, legal requests, and 3rd party reporting.

· Triage external requests as needed.

· Organize and maintain physical and electronic employee files, ensuring accuracy and accessibility including the maintenance of system records in ADP, HRIS system of record.

· Assist in document production for subpoenas, court filings and discovery requests.

· Ensure compliance with record-keeping requirements and assist in audits as needed.

· Coordinate meetings, appointments, and manage the team's calendar and agendas as needed for team meetings.

· Assist with maintaining the Total Rewards site of IntelyNet. Review and assign unclaimed ZenDesk tickets.

· Complete and file required census reporting and other reports required by government and regulatory agencies.

· May be accountable for unemployment claim processing or act as back-up when needed.

· Participate in final review of People & Culture materials, communications and audits to ensure highest level of accuracy.

· Assess and improve processes ensuring continuous improvement.

Who you are:

· Proven successful experience as People & Culture administrative assistant or executive assistant.

· Familiarity with the People & Culture function and roles; familiarity with and HRIS system required, ADP knowledge preferred with ADP EV6 highly desirable.

· Strong organizational skills and attention to detail with seamless ability to focus and execute successfully with simultaneous deadlines.

· Ability to handle confidential and sensitive information with discretion.

· Proficiency in Microsoft Office Suite.

The Role: What are the Performance outcomes over the first 6-12 months you will work toward completing?

In the first 30 days you will:

· Gain firsthand knowledge of all processes related to Total Rewards, Employee Relations and ADP EV6.

· Gain knowledge of partnerships cross-functionally for P&C team.

· With minimal supervision, demonstrate proficiency in creating standard correspondence for employee changes.

In the first 12 months you will:

· Demonstrate ability to assess current processes and make recommendations for improvement.

· Streamline operational efficiencies within the team with proactive planning for all calendar of events and deadlines.

The Work: What type of work will you be doing? What assignments, requirements, or skills will you be performing regularly?

· As the administrative expert within the team, you will be accountable to ensure the highest level of accuracy and information provided to employees and retained on behalf of the company.

·  Your contributions will directly impact and facilitate the success of the People & Culture team, our reputation and ability to drive IntelyCare success.

· You will be an integral part of the company’s timely response to external requests, including compliance reporting and answering subpoenas.

While doing great things for our nursing and healthcare partners, we are doing great things for our team members, too. Some of our recent accolades include:

· 2022 Boston Business Journal Fast 50

· 2022 Comparably Best Company Culture 

· 2022 Comparably Best Places to Work in Boston 

· 2022 Comparably Company for Women 

· 2022 Comparably Best CEO 

· 2022 Comparably Best CEOs For Diversity

· 2022 Comparably Best Perks & Benefits 

· 2022 Ernst & Young Entrepreneur of the Year Award 

· 2022 SIA Fastest Growing Staffing Firm #3 

Some of Our Many Perks: 

· Hybrid Work Arrangements

· Monthly health and wellness stipend 

· Complimentary beverages, snacks, and lunches catered twice a week 

· Summer Fridays 

· Flexible PTO 

· Health, Dental and Vision benefits begin on day 1 of employment

· 12 paid company holidays 

· Commuter benefits 

· Benefits Hub discount platform 

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. 

Please be aware, qualified candidates will be contacted directly via email by an IntelyCare Talent Acquisition Partner, from an IntelyCare email address.