People and Culture Generalist

ABOUT GREENPEACE:
Greenpeace is a global network of independent campaigning organizations that use peaceful protest and creative confrontation to expose global environmental problems and promote solutions that are essential to a green, just, and joyful future. For over fifty years, Greenpeace has fought to save the planet from the threat of global warming, destruction of ancient forests, deterioration of our oceans, and the threat of a nuclear disaster. As an independent organization, Greenpeace does not accept funds from any corporations or government entities, safeguarding our independence and ability to speak the truth and act boldly. We recognize the importance of the moment: Ours is the first generation to experience the impacts of climate change and ecosystem destruction, and the last generation with a window of time to do something about it.

POSITION SUMMARY:

The People & Culture Generalist is responsible for the day-to-day activities and key projects for the People & Culture team in the personnel-related realms that include full cycle payroll and benefits administration, and policies/procedures communications. This position helps the People and Culture Department reach its operational goals by providing high-quality customer service, administrative support and compliance management across multiple operating jurisdictions. 

Please note this role requires either a Fundamental Payroll Certificate (FPC) or Certified Payroll Professional (CPP) certificate, or obtainment of one within the first 6 months of role. Additionally, please note the opportunity for this role to be a Senior People and Culture Generalist role for those candidates who meet the minimum years of required experience.

The People & Culture Generalist is a hybrid, full-time, benefits-eligible role based in Washington, D.C, and will report to the Talent Acquisition Manager. This role requires a minimum of 2 in-office days per week, with the potential for more time in office as needed during high volume times.

The People & Culture Generalist will be responsible for the following:

Client Service, Administration and Records Management :

• • Support the People & Culture Department in administering operational policies and procedures pertaining to Payroll & Benefits; 
  • Assist in resolving payroll- and benefits-related employee inquiries;
  • Provides routine reporting in support of strategic planning objectives;
  • Responds to routine inquiries from Federal and State regulatory agencies;
  • Provides procedural guidance on payroll policies (timesheets, time off requests, leave balances, etc).
  • Maintains, updates, and ensures proper configuration of organizational timekeeping system (Paycom & attendance);
  • Maintains the confidentiality and security of all personnel and payroll data;
  • Ownership of payroll and benefits processes within Paycom (generating reports, timesheet accuracy, benefits approval, etc). 
  • Ensures accuracy of payroll transactions by monitoring and maintaining status changes, tax withholdings, benefit deductions, time-off accruals; 
  • Ensures all payroll data and records are maintained in accordance with statutory requirements; 
  • Archives payroll and payroll-related data in accordance with GP US Policy, State, Federal, and other applicable retention schedules; 
  • Owns the creation, maintenance, termination, and archival of employee records within the HRIS, payroll, and time & attendance modules.
  • Regularly audits HRIS employee records.
  • Ensures all employees have a completed Form I-9 and process through E-Verify upon hire. Periodically conducts audits to ensure that completion and storage complies with federal regulations and guidelines. 
  • Provides HRIS and time & attendance user support to all employees as needed.

Payroll Administration: Prepares, processes, and audits payroll and related data for all business unit(s);

• Issues final pay in accordance with Greenpeace US policy, state and local law;
• Processes garnishments and unemployment claims in a timely manner in accordance with Greenpeace US policy, Federal and State law;
• Process quarterly reports to determine payroll checks have not been endorsed and follow up with the recipient if needed;
• Process escheatments / unclaimed property in accordance with Greenpeace US policy and state law; 
• Ensures minimum wage compliance for all operating jurisdictions;
• Records and tracks payroll errors, creating processes to ensure accuracy in payroll records; 
• Prepares and distributes monthly, quarterly, and annual payroll reports; 
• Processes quarterly and annual payroll amendments and reconciliations as needed;
• Supports all internal and external audit requests as needed; 
• Ensures implementation by staying abreast of compliance with any new legislation or guidelines impacting payroll (e.g., IRC, IRS publications, FLSA).

Benefits Administration:

• Develop, coordinate and facilitate new hire benefits orientation and serve as a point of contact for new and existing employees
• Administer all benefits plans at Greenpeace, including answering staff questions and managing enrollments
• Make recommendations for policy, procedure, and plan document changes to ensure compliance with Health Care Reform
• Coordinate leaves of absence including FMLA, Sabbatical, Parental, Worker’s Compensation
• Assist in reconciliation of benefit invoices with Finance 
• Develop, implement and conduct regular benefit audits
• Develop and coordinate employee benefits education program
• Coordinates Worker’s Compensation Injury Administration

Minimum requirements for the People & Culture Generalist include:

• Bachelor’s Degree in Human Resources, Business Administration, Accounting, or related field or equivalent experience
• 3-5 years of experience supporting payroll and benefits to be considered for People and Culture Generalist role; 5+ years of experience to be considered for Senior People and Culture Generalist role
• Must have Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP) certificate, or obtain one within the first 6 months of role
• Advanced knowledge of HRIS databases and payroll software and proven ability to quickly learn new database systems
• Advanced Microsoft Excel and Google Suite skills
• Experience handling high-risk administrative tasks successfully
• Proven ability to work independently and handle confidential information
• Multi-jurisdictional payroll experience preferred
• California payroll experience preferred
• Non-profit experience is a plus

Additional qualifications for the People and Culture Generalist include, but are not limited to the following:

• Customer service orientated
• Excellent project management, time management, presentation, and facilitation skills
• The ability to manage multiple and rapidly changing priorities effectively
• Ability to work autonomously and collaboratively within teams
• Detailed orientated, with a strong sense of urgency
• Capacity to effectively establish relationships, build rapport, and de-escalate situations within all ranks of the staff 
• Ability to effectively communicate complex and detailed policies and programs to staff and general public
• Strong interpersonal skills, including written and verbal communication skills.
• Detail-oriented, with a strong sense of urgency

Working Requirements and expectations for the People and Culture Generalist and include:

• 40 hours per week;
• Required to be in the DC office two times a week, or as needed. Year-end processing will likely require more time-in office.
• Occasional overtime, weekends, and holidays.

Physical Requirements  for the People and Culture Generalist and include:

• Occasional lifting, pushing, pulling, carrying, and sitting for long periods of time. 

If you are passionate about helping activists succeed in our fight against climate change and are passionate about cultivating a just and equitable work culture, please submit an application on our careers page. Applications will be reviewed on a rolling basis and will conclude once we have found the best candidate.

Greenpeace is an Equal Opportunity Employer and does not discriminate on the basis of race, color, class, sex, gender, sexual orientation, disability, family/marital status, religion or other protected classes. We strongly encourage applications from underrepresented communities. If you require assistance applying to this opportunity, please contact: [email protected].

BENEFITS:
Greenpeace USA values a healthy work-life balance and has flexible, family-friendly employment policies. Our competitive benefits package for full-time employees includes medical, dental, and vision coverage with low contributions from staff. We have options for pre-tax flexible spending accounts for medical and dependent care costs. Greenpeace employees enjoy generous 401K matching and time-off for vacation, sick, personal, and parental leave. After five years, staff are eligible for a paid sabbatical. To encourage public transportation use and biking, we offer subsidies for staff who choose to bike or ride mass transit to work. Greenpeace is committed to the growth and development of staff and fostering a creative workplace culture. For more information, check out our benefits plan.

Only applicants eligible to work and live in the United States without any legal restrictions need apply for this opportunity.

The salary range for this position is anticipated to be $65,772 - $87,900 and is commensurate with experience.