People Experience & Administrative Coordinator

Ar e you a self-starter with a passion for people and a love of organization? We're looking for a People Experience & Administrative Coordinator to join our dynamic team! You'll be the go-to person for all things office operations, provide administrative support across our small but mighty team, and help ensure a positive employee experience. This is an exciting role for someone who is passionate about creating a positive and productive office culture and will be a rewarding opportunity for an individual looking to grow their career.
Responsibilities

• Partner with TriNet and the People Team to maintain Hivemind's HRIS system in activities including employ ee record manage ment, addressing multi-state and local notices, & supporting employees through platform inquiries
• Assist with recruitment and onboarding of new hires
• Plan & execute in-house or off-site activities: e.g., team meetings and dinners, holiday parties, and other celebrations and conferences
• Manage and maintain executives' schedules, appointments and travel arrangements
• Manage incoming and outgoing correspondence, including emails, faxes, mail and packages
• Liaise with facility management vendors, including cleaning, catering, and security services to ensure smooth operations
• Order, maintain, and restock office and pantry supplies as needed
• Coordinate with IT vendor to troubleshoot technical issues and new hire equipment setup
• Serve as first point of contact for all visitors
• Ad hoc administrative projects to support senior team members as needed, including calendar support
• Manage swag inventory

Requirements

• 3+ years' experience as an Office Manager, HR Assistant, or Administrative Assistant
• Exhibit a high degree of confidentiality and integrity
• You have a general understanding of HR practices and procedures
• Y ou are familiar with a ppropriate local, state, and federal wage and labor laws
• Proficient in MS Office (MS Excel and MS Outlook Calendar, in particular)
• Excellent time management skills and ability to multi-task and prioritize work
• Keen attention to detail
• Excellent written and verbal communication
• Strong organizational and planning skills in a fast-paced environment

Preferred:

• BA or BS Degree in related field
• Previous experience working as a PEO administrator

We offer:

• Medical, dental and vision insurance
• 100% paid for you and your dependents
• Flexible Paid Time Off
• 401(k) plan
• Flexible Spending Accounts (FSA) for healthcare and dependent care expenses
• Educational and training opportunities
• Company retreats & offsite opportunities

Compensation: The expected base salary for this New York based position ranges from $60k - $90k. The actual base salary will be determined on an individual basis taking into account a number of factors including, but not limited to, experience, education, relevant certifications, skills, and geographic location.
About Us: Hivemind Capital Partners ("Hivemind") is a crypto-focused investment firm dedicated to blockchain technologies, crypto companies and the digital assets ecosystem. Hivemind leverages a converging multi-strategy approach to create start-to-finish capital solutions for entrepreneurs and provides category-leading infrastructure to institutionalize crypto investing. For more information, visit https://hivemind.capital