People Operations Specialist

The Role:

We are seeking a dynamic and detail-oriented People Operations Specialist  to join our team. In this role, you will be responsible for supporting the day-to-day operations of the People and Culture function, contributing to the overall engagement and well-being of our employees. The ideal candidate will be a proactive and organised individual, with a passion for fostering a positive workplace culture, and a keen interest in systems, data and analytics.

Responsibilities:

HR Data:

• Maintain accurate and up-to-date employee records in our HRIS, HiBob.
• Maintain our recruitment platform, Greenhouse, with up-to-date offer templates, general systems maintenance and accurate data. 
• Generate reports and analyse data to support HR metrics and decision-making.

Benefits Administration:

• Administer employee benefits programs, including health insurance, retirement plans, and other perks.
• Act as a point of contact for employees regarding benefit-related queries.

Employee Onboarding:

• Coordinate and facilitate the onboarding process for new hires, ensuring a smooth transition into the organisation.
• Prepare necessary documentation, conduct onboarding sessions, and assist in the integration of new employees into our company culture.

General Administrative Support:

• Provide general administrative support to the People and Culture department, including preparing letters, administering background checks and collating payroll data.

Success in the role:

In your first 12 months in role, you will:

• Conduct all tasks with a high level of attention to detail; ensuring that our systems are always the source of truth. 
• Implement improvements to the onboarding process, resulting in increased efficiency and a positive experience for new hires.
• Become an expert user on our HRIS, HiBob and our recruitment platform, Greenhouse.
• Enhance administrative processes within the People and Culture function, reducing turnaround times for routine tasks and increasing overall efficiency.

Background/Experience:

• Strong organisational and multitasking skills.
• High level of accuracy and attention to detail. 
• Ability to maintain confidentiality and operate with discretion when dealing with sensitive and confidential information.
• Proficient in Google Apps and MS Office suite.

• Ability to work independently and as part of a team.
• HiBob and Greenhouse experience is beneficial but not required.