People Ops & Workplace Coordinator

ABOUT THE ROLE

Are you a skilled Office Manager with a passion for people? We’re seeking a dedicated People Operations & Workplace Coordinator to be the heart of our new Berlin HQ at Potsdamer Platz.

In this role you’ll balance the demands of office management with strategic People Operations initiatives. You’ll be the welcoming face of our company ensuring our space is not only functional but inspiring. As a crucial member of our People Operations team you’ll collaborate with colleagues across Europe to create a positive and productive work environment.

Your Responsibilities

• Employee Experience & Engagement: Plan and execute employee events such as company parties office drinks and lunches and team-building activities. Provide exceptional support to employees and visitors addressing their office-related needs.

• Office Operations: Welcome all of our employees and guests. Oversee daily office functions including vendor management access control printer maintenance invoice processing office and snack supply management. Coordinate with our Housekeeper to ensure the office is clean and tidy and we have the necessary supplies.

People Operations:

• Mail Management: Manage both physical and digital mail ensuring timely distribution to relevant teams.

• Onboarding Support: Contribute to the onboarding process by welcoming new hires contributing to onboarding presentations managing contract signatures and tech procurement and more.

• Process Improvement: Identify opportunities to enhance office efficiency and create a more engaging workspace.

ABOUT YOU

Skills & Experience

• Proven experience preferably in positions with a combination of office management and HR/People Operations responsibilities in a start-up or scale-up environment.

• Experience with German employee health and safety topics preferred.

• Strong organizational and time management skills with the ability to handle multiple projects simultaneously and juggle competing priorities

• Proficiency in utilizing office software and productivity tools (e.g. Google Workspace Slack Notion Asana).

• Excellent interpersonal and communication skills with a focus on employee and guest satisfaction.

• Fluency in English and German both verbal and written. You will need to deal with suppliers and government authorities who speak only German.

• A proactive and solutions-oriented mindset with a passion for creating a positive work environment.

• Alignment with our company values emphasizing employee and guest satisfaction extreme ownership strong team-work and continuous improvement.

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