People & Workplace Operations Coordinator

• Maintain accurate and up-to-date employee records within HRIS and personnel files ensuring data integrity organization and compliance with company policies.
• Administer and monitor Form I-9 employment eligibility verifications ensuring timely completion accurate documentation and adherence to federal regulations.
• Support new hire onboarding by preparing required documentation coordinating system access setup and scheduling orientation sessions.
• Partner with People Operations IT and hiring managers to deliver a welcoming and well-coordinated first-day experience for new employees.
• Assist with off-boarding processes including documentation collection system access updates and coordination of exit procedures.
• Manage sensitive employee information with the highest level of discretion ensuring strict confidentiality at all times.
• Proactively identify and implement workflow improvements leveraging AI and other tools to automate backend processes.

• Own day-to-day office operations: facilities issues supplies conference rooms mail
• visitors on-site support desk assignments and shared space guidelines.
• Build and manage the vendor ecosystem (janitorial security access control furniture
• catering repairs IT/AV partners) including sourcing negotiating and performance
• management.
• Create scalable workplace systems and processes (ticketing/intake procurement
• workflows inventory onboarding checklists documentation office norms) that reduce
• interruptions and increase reliability.
• Manage workplace budgets and planning: track spend identify cost-saving
• opportunities and make high-ROI investment recommendations that improve the
• employee experience.

• Partner with People Ops on holistic employee experience including onboarding moments in-office rituals events and programming that reinforces belonging and connection while protecting focused work time.
• Drive health safety and preparedness basics including emergency planning incident response readiness first aid supplies ergonomics and safety guidelines appropriate for our work environment.
• Provide administrative support for employee engagement initiatives and related programs.
• Act as the "quiet operator" behind a great office: anticipate issues before they happen and ensure employees can stay focused on mission-critical work.

• 2-4 years of experience in People operations office management workplace operations or a combined role ideally in a fast-moving startup environment.
• Strong organizational and project coordination skills with a track record of delivering complex deadline-driven work.
• Operational rigor and attention to detail: you notice what's broken fix it quickly and prevent repeats.
• Vendor and budget fluency including negotiating managing contracts and making practical tradeoffs.
• High EQ and service mindset paired with strong boundaries and prioritization instincts (helpful responsive and able to protect team focus).
• Excellent written and verbal communication skills especially for coordinating across stakeholders and setting clear expectations.
• Comfort with ambiguity and building structure including creating processes that scale without becoming bureaucratic.
• Proficiency with HRIS platforms and a willingness to leverage AI tools to improve workflows.
• Bachelor's degree or equivalent.

• Led or supported an office move (planning vendors comms execution post-move stabilization).
• Experience scaling a workplace from early-stage (<100) through growth (100-300+) including space planning and policy evolution.
• Facilities or safety exposure: emergency planning basic compliance coordination or ergonomic program ownership.
• Strong hospitality instincts: creating a workplace experience that feels intentional welcoming and high-quality.

• Refer you to external websites to apply
• Conduct interviews over email chat platforms or messaging apps
• Ask you to provide payment or purchase equipment
• Request personal or financial information such as your mailing address social security number credit card numbers or banking information during the application process

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What We Do

GC AI is the legal AI platform built for in-house teams that solves the workflows in-house lawyers and legal professionals face every day. With powerful tools like Easy Prompt and Exact Quote you can be the legal hero your team needs with faster and more accurate drafting reviewing researching and redlining. GC AI is built for in-house legal work gets to know you and your company over time uses 5 large language models under the hood and is private secure and compliant. GC AI is SOC 2 Type II certified built with enterprise-grade security and never uses your confidential data for training. Founded by a three-time General Counsel and former Morrison & Foerster litigator GC AI is trusted by over 500 legal teams worldwide including Webflow CDW Vercel Liquid Death Kenneth Cole Eventbrite SurveyMonkey Tipalti and other high-growth global brands. See the difference that becoming an AI-powered lawyer can make. Try it free or get a demo at gc.ai.