Personal Assistant, Executive

Company Description

Standard Bank Offshore is the offshore arm of the Standard Bank Group, a leading Africa focused financial services group, and an innovative player on the global stage. Our international Banking, Lending, Investment, Fiduciary and Wealth Management services offers a variety of career-enhancing opportunities – plus the chance to work alongside some of the sector’s most talented, motivated professionals.

Our clients range from individuals to businesses of all sizes, high net worth families and large multinational corporates and institutions. We’re passionate about creating growth in Africa and SBO is perfectly positioned to support the growth of our organisation from our office in the Isle of Man, Jersey, London, Mauritius and South Africa. Bringing true, meaningful value to our clients and the communities we serve and creating a real sense of purpose for you.

Job Description

PLEASE NOTE:

• This role is not open to relocation. Only candidates who have residency and right to work in the Isle Of Man can be considered.

To provide end-to-end secretarial support to a Senior Executive by acting as the first point of contact to ensure all administrative requirements are handled within the required timeframes and standards.

Qualifications

Minimum Qualification: 

• Diploma in Office Administration
• Diploma in Public Relations

Experience Required :

• 8 - 10 years experience 
• Significant experience in all aspects of supporting a senior person in the management of their office

Key Outputs :

• Coach, mentor or supervise less experienced personal assistants, team assistants or office administrators
• Develop the leave plan for the year, approve leave and payroll items for the Executives subordinates
• Draft and compile communications, speeches, articles, briefings and project proposals, board papers, agendas, reports and other documents
• Drive and co-ordinate the end-to-end organisation of meetings by ensuring required attendees are available
• Format meeting packs and presentations into company CI and most presentable formats

Additional Information

Behavioural Competencies:

• Checking Details
• Making Decisions
• Taking Action
• Following Procedures
• Upholding Standards
• Showing Composure
• Adopting Practical Approaches
• Interpreting Data
• Interacting with People
• Establishing Rapport
• Articulating Information
• Impressing People

Technical Competencies:

• Diary Management
• Email Monitoring
• Meeting Logistics
• Travel Arrangements
• Written Communication
• Procurement Process