Personal Assistant & Household Manager

We are seeking a highly organized and proactive Personal Assistant & Household Manager for a client to support a high-profile individual with a dynamic lifestyle. The ideal candidate will be experienced in managing both personal and business affairs, with a strong ability to handle family operations, travel coordination, and administrative tasks. This role requires flexibility, attention to detail, and the ability to operate in a fast-paced environment. The candidate must be able to travel domestically and internationally as needed.

Key Responsibilities:

• Personal and Business Network Management: Schedule and manage calls, and follow up on messages across various platforms (email, Telegram, Signal, etc.). Maintain an organized communication flow to ensure timely responses and efficient networking.
• Email and Calendar Management: Regularly monitor and respond to emails on behalf of the client. Manage and coordinate the client’s calendar, including scheduling meetings, appointments, and events.
• Family Operations Management: Oversee and manage the family’s daily schedule, including children's activities and school schedules. Coordinate with household staff (nanny, chef, etc.) and manage vendor payments.
• Travel Coordination: Arrange and book travel plans for both domestic and international trips. Ensure all travel logistics are handled efficiently, including last-minute changes.
• Meeting Support: Attend meetings with the client and take detailed notes, ensuring accurate records of discussions and action items.
• Office Management and Bookkeeping: Handle basic office management tasks, including managing office supplies and ensuring smooth office operations. Perform bookkeeping duties, maintaining accurate financial records.
• Social Media and Personal Brand Management (Nice to Have): Assist with managing the client’s personal brand on social media, including content creation, posting, and engagement.
• Hybrid Work Environment: Adapt to a mix of in-person and virtual work, depending on the needs of the client.

Requirements:

• Minimum of 3 years of experience in a similar role, with a strong background in personal and household management.
• Strong communication and organizational skills.
• Proficiency in email and calendar management tools.
• Experience in travel coordination and office management.
• Multitasking abilities and attention to detail.
• Bookkeeping experience.
• Social media management experience is a plus.
• Fluency in English is required; proficiency in Mandarin is a nice-to-have.
• Willingness to travel domestically and internationally as needed.

Additional Information

• Based in Puerto Rico, with the ability to work both in-person and virtually.
• Employment Type: Contract-to-hire, with the potential for full-time employment based on performance.
• Additional Benefits: Opportunity for growth within the role and the possibility of transitioning to a permanent position.