Personal Assistant to CEO

Chatfuel was founded in Silicon Valley in 2015 with a concept to transform the way businesses interact with their customers.

We are an official Meta partner, and our software is directly integrated with Facebook Messenger, Instagram, and WhatsApp.

With the latest generation of ChatGPT integrated, our chatbots automate the sales funnel, customer support and communications, taking them to the next level.

Over 7 million users, from small local brands to large companies like Adidas, Netflix, Nissan, Visa, T-Mobile, LEGO, and many more, rely on Chatfuel to automate their business processes.

We are seeking a highly organized and proactive individual to join our team as a Personal Assistant to the CEO. The successful candidate will be responsible for providing comprehensive support to the CEO in various areas, including email and messenger management, scheduling meetings, tracking tasks, handling personal affairs, and taking on new routine work tasks as needed. The ideal candidate should be efficient, pleasant, possess excellent written and verbal communication skills in English, and have a strong ability to multitask.

Responsibilities:

1. Manage CEO's email inbox and respond to inquiries promptly and professionally
2. Handle messenger platforms and communicate with internal and external stakeholders on behalf of the CEO
3. Schedule and coordinate meetings, including arranging venues, preparing agendas, and taking meeting minutes
4. Track tasks and ensure their timely completion, following up with relevant individuals as needed
5. Assist with personal affairs, including managing deliveries, coordinating appointments, and handling other miscellaneous tasks
6. Take on new routine work tasks as assigned, adapting to changing priorities and providing support across various areas of work

Requirements:

1. Previous experience as a Personal Assistant or similar role is preferred
2. Exceptional organizational and time management skills
3. Strong proficiency in written and spoken English is essential
4. Ability to prioritize tasks effectively and meet deadlines
5. Excellent communication and interpersonal skills
6. High attention to detail and accuracy

Why us

• You'll become a part of a robust and results-focused team. We have already achieved a lot but can do even more together.
• Our employees are essential to us, and we maintain comfortable working conditions: we offer options, remote work, and health insurance.
• Our product is rapidly improving, and so is our company and team. You will constantly learn new things and grow with us.
• You will directly contribute to the company and product development.
• We actively exchange knowledge within the company at online meetings.
• Everyone in our team is equal, and everyone is heard. You will be free to contribute and implement product, project, and process ideas.