PMO Coordinator

Publicis Re:Sources is the backbone of Publicis Groupe, the world’s most valuable agency group. We are the only full-service, end-to-end shared service organization in the industry, enabling Groupe agencies to do what they do best: innovate and transform for their clients. Formed in 1998 as a small team to service a few Publicis Groupe firms, Publicis Re:Sources has grown to 5,000+ employees in over 66 countries. We provide technology solutions and business services including finance, accounting, legal, benefits, procurement, tax, real estate, treasury and risk management.

We continually transform to keep pace with our ever-changing communications industry and thrive on a spirit of innovation felt around the globe. Learn more about Publicis Re:Sources and the Publicis Groupe agencies we support at http://www.publicisresources.com/.

The Project Management Coordinator will be responsible for managing the procurement business plan, ensuring all projects being undertaken by Procurement team are captured, tracked, and closed out as appropriate.

The Project Management Coordinator will work closely with the PMO Data and Performance Manager, PMO Operations Manager, Performance Director, the Global Category Directors, Head of Markets, and Heads of Function to determine prioritisation, project allocation, and balanced capacity utilisation.

This role requires the maturity to work independently with minimal supervision, be able to apply Procurement process workflows to determine workflow steps, and network incoming opportunities to the relevant teams for project execution.

Key responsibilities

· Understand and apply Procurement process workflows to determine and treat incoming business opportunities, classify and allocate appropriate business identifiers, and channel the requirements to the appropriate Procurement team leads.

· Ensure the new projects are reviewed at the onset, and efficiently funnelled via the Global Category Leads or the CoE heads of function to determine best team member to take on the project for execution.

· Maintain an active register of all ongoing projects, anticipate and plan for the next round of reviews when a project is signed, and track and maintain status of active projects highlighting delays against commitments.

· Maintain up to date capacity allocation per Procurement team member per project, providing active dashboard visibility to show availability capacity per individual and highlighting over-allocation per individual where applicable to help team leads manage team workloads to ensure fair allocation.

· Ensure project financial commitments (savings, avoidance, CMS) are updated to ensure robust financial projections, tracking changes and highlighting to CPO office any risks related to the achievement of the projected commitments.

· Bachelor's Degree in Administration, Finance, Economy, Industrial Engineering or equivalent.

· 2-3 years of professional experience.

· Advanced English skills (oral and written)

· Operations experience would be an advantage

· Project management experience would be an advantage