PO Administrator

The Purchase Order Administrator is responsible for monitoring and maintaining an efficient system for collecting and recording purchase orders to the appropriate sales orders. Responsible for reviewing, analyzing, identifying, and resolving possible discrepancies between the PO and the Sales Order, in a timely manner. Additionally, the PO Admin will manage all incoming PO's, properly tracking them into our ERP system to maintain accurate records. The PO Admin will also work collaboratively with Customers, Sales, Buyers, Pricing Teams, and Customer Service Teams to confirm products, quantity, and prices reflected on the Sales Order and/or the PO. Furthermore, this position is goal oriented, fast-paced, and ensures that the department goals are met and that the % of aged/missing PO's decreases. This position supports compliance to applicable domestic and international regulatory medical device regulations such as Part 820, 1271, MDD 93/42/EEC, and ISO 13485:2003.

Essential Duties and Responsibilities

• Processing and recording Purchase Orders
• Analyzing, researching, and resolving Sales Orders and/or Purchase Orders with discrepancies.
• Obtains information from appropriate departments to ensure records are accurate and complete prior to applying purchase orders.
• Effective communication with Sales Reps and Customers to collect and resolve purchase orders
• Generates open PO reports from ERP system and distributes as appropriate on a weekly, monthly, and quarterly basis.
• Provides timely and accurate information to all customer requests.
• Responsible for maintaining below average open PO report aging.
• Reconciliation of Orders and Purchase Orders for accurate invoicing
• Effective communication with hospital buyers to resolve open cases
• Attends product training sessions and maintains ongoing product knowledge.
• Communicates with internal departments and external customers as appropriate.
• Maintains regular and consistent attendance, including adherence to departments schedule during month-end and quarter-end.
• Performs other duties as assigned.

Requirements

The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Accounts Receivable procedures experience a plus
• Basic Accounting Principles experience
• Strong research, Problem-solving skills
• Excellent analytical skills and reconciliation experience
• High level data entry-, and high-level accuracy skills
• Medical device experience a plus
• Driven and inquisitive
• Excellent oral and written communication skills
• Excellent attention to detail, efficiency, and accountability
• Strong reporting/ excel skills
• Strong mathematical skills
• Excellent organizational and time management skills
• Available to work over-time when necessary

Education and Experience

• Minimum High School or GED
• 1-2 years of experience in data entry and accounts receivable, preferably in the medical device and/or spine industry

For roles based in the United States that require access to hospital facilities, must be eligible for and maintain credentials at all required hospitals, including meeting any applicable physical requirements or vaccination requirements (including the COVID-19 vaccine, as applicable).

ATEC is committed to providing equal employment opportunities to its employees and applicants without regard to race, color, religion, national origin, age, sex, sexual orientation, gender identity, gender expression, or any other protected status in accordance with all applicable federal, state or local laws. Further, ATEC will make reasonable accommodations that are necessary to comply with disability discrimination laws.

Salary Range

Alphatec Spine, Inc. complies with state and federal wage and hour laws and compensation depends upon candidate's qualifications, education, skill set, years of experience, and internal equity. $20 to $28 Full-Time/Hourly Range