PO&T Administrative Coordinator

About This Role

The Pharmaceutical Operations & Technology (PO&T) group is looking to hire an Administrative Coordinator role. The PO&T Administrative Coordinator is responsible for managing the activities and priorities calendar to ensure that PO&T is prepared to meet expectations, prepare deliverables, and that full awareness and coordination takes place to ensure organizational success. This includes both immediate and mid-term plans including Leadership team meetings, All Staff Meetings, Management Committee meetings, EC meetings, BOD meetings, etc.

The incumbent prepares schedules, flags conflicts, and ensures the Strategic Operations leader, the Exec. Admin supporting PO&T, and the PO&T EVP has ready access to deadlines, is aware of personally owned deliverables and has enough time to effectively prepare, and has general line of sight to forward looking events.

In addition to above, this position is part of a team responsible for communicating critical business information to key internal and external stakeholders at the highest organizational levels. This position will support those efforts as needed to include putting together presentation materials or supporting their production as needed, gathering information / tracking key metrics, and supports other communications and engagement activities.

This role is an individual contributor role with broad impact across the global PO&T organization.

This is a hybrid role to be based at our Headquarters in Cambridge, MA. 

What You'll Do

• Create and manages the PO&T organization and EVP of PO&T calendars and schedules to ensure key stakeholder meetings, priority deliverables, external and internal commitments and employee engagement activities are organized and scheduled to logically flow in terms of timing, and that sufficient awareness of timing is in place so that the content is created thoughtfully, and relevant dependencies can be managed. Conflicts, dependencies, and immediate and mid-term deliverables are flagged.
• Organize PO&T EVP touchpoints, both internally and externally, needed to meet deliverables / timing of meetings. Ensure EVP and Head of Strategic Operations have line of sight to short term and mid-term deliverables and support their efforts to meet those deliverables which may include scheduling meetings or information gathering as needed.
• Provide administrative, operational, and coordinating support as part of the Strategic Operations team to ensure PO&T is set up for success. This includes support for information gathering, metrics tracking, presentation preparations, calendaring, scheduling, and meeting organizing. Partners directly with members of the Strategic Operations team, the PO&T EVP, the PO&T SLT and their teams, internal and external stakeholders, etc.
• Maintain currency and accuracy of PO&T organization and EVP of PO&T schedule, recognizing that the realization of overall PO&T strategic goals, including initiative execution and capability integration are dependent on successful organization and that the coordinating/scheduling role plays an important part.

Who You Are

You should have knowledge in the biotechnology and pharmaceutical industries, especially in operational aspects. You should also have demonstrated experience working in a highly matrixed organization. You should also have high interpersonal and collaborative skills and should have the ability to work with senior leaders comfortably. You should also understand Biogen’s culture, organizational structure, and processes. The incumbent should have exceptional capability in understanding the importance and impact of executive level meetings/activities and translating meetings to a functioning schedule that enables the organization to best prepare and deliver.

Requirements

• Minimum of 5+ years of relevant experience
• Must have demonstrated experience working in a highly matrixed, fast growing and global biopharmaceutical organization
• Strong ability to assimilate information and make prioritization recommendations to best utilize EVP and organizational time
• Excellent interpersonal skills/ highly collaborative
• Understands Biogen culture, organizational structure, and processes
• Strong organizational skills; project/ timeline management capabilities
• Demonstrated business acumen with the ability to draw insights from information, and translate that information to understand impact to schedules and priorities.
• Strong computer expertise in Microsoft products including expertise in Powerpoint and Excel.
• Bachelor’s degree in Life Sciences, Chemistry, Pharmacy, Engineering, Organizational Effectiveness, Communications or related field preferred. 

Why Biogen?

Our mission to find therapies for neurological and rare diseases is a unique focus within our industry and this shared purpose is what connects us as a team. We work together to overcome obstacles and to follow the science. We are resilient as we strive to make an impact on our patients’ lives and on changing the course of medicine. Together, we pioneer. Together, we thrive.

At Biogen, we are committed to building on our culture of inclusion and belonging that reflects the communities where we operate and the patients we serve. We know that diverse backgrounds, cultures, and perspectives make us a stronger and more innovative company, and we are focused on building teams where every employee feels empowered and inspired. Read on to learn more about our DE&I efforts.

All qualified applicants will receive consideration for employment without regard to sex, gender identity or expression, sexual orientation, marital status, race, color, national origin, ancestry, ethnicity, religion, age, veteran status, disability, genetic information or any other basis protected by federal, state or local law. Biogen is an E-Verify Employer in the United States.