Procurement Coordinator

DEPARTMENT: Administrative
REPORTS TO: Procurement Supervisor
STATUS: Non-Exempt (Full-time), Entry Level
SALARY: $18-$22/hour
 

The Procurement Coordinator is responsible for routine and impromptu purchases for the company from its affiliated vendors. This includes the duties of preparing and processing quotes, keeping records of purchases, keeping vendor information up to date, and auditing quoting system. They also facilitate the acquisition of client orders and company supplies and equipment. The Procurement Coordinator is responsible for communicating with representatives in other departments of the company regarding active quotes, vendor supply, order status, and assisting with any necessary returns. They will track and quote as needed customer license renewals, working closely with account manager quote, invoice, and purchase. He/she works closely with the accounting department to resolve problems with invoices related to customer quotes.
 

Physical Requirements:

• Moderate lifting or exerting force of up to 20 pounds occasionally

Education & Experience:

• Bachelor’s Degree or 2 years equivalent experience in related field
• Experience in clerical or administrative support work
• Experience with Microsoft OS & Office products
• General IT knowledge of hardware and software

Knowledge, Skill & Abilities:

• Knowledge of office practices, administrative procedures, standard office equipment, including computers and copiers.
• Knowledge of, and experience in, basic typing/word-processing, bookkeeping and other financial information, checking of charts or records and posting of information to a database/spreadsheet.

• Provides superior customer service
• Strong attention to detail, organizational and decision-making skills
• Communicates professionally whether in person, email, telephone, or ticketing tool, internally and externally
• Maintains composure in stressful, high-pressure situations, handling internal and external objections and disputes to satisfactory results
• Shows initiative in job performance to improve current processes and suggest new ways of doing things
• Communicates effectively and provides accurate and timely feedback
• Demonstrates independent judgment
• Assimilates complex information to meet company goals

Essential:

• Create quotes for customer request and works cross-functionally with departments to find best solutions
• Enter pricing and unit quantity data into the purchase order system
• Maintain data in the purchase order system
• Process change orders
• Assist Accounting with invoice research
• Negotiate with different suppliers for price, quality, timeliness and other factors
• Assist in communication with suppliers
• Work with Hardware to follow up on missing items and manage inventory
• Ensure that the purchases are properly documented and recorded
• Will guarantee that materials, supplies, and equipment orders are placed in a timely fashion
• Approach all encounters with customers and fellow employees in a friendly, service-oriented manner
• Maintain compliance with prototype:IT’s standards including regular attendance, grooming, and security guidelines

• Cultivates and supports a spirit of teamwork and upholds company culture and values

Marginal:

• Perform other duties as assigned

•  Attend meetings/training as required
• Participate in continuing education