Production Manager

ON BOARD EXPERIENTIAL MARKETING 

On Board Experiential is an award-winning, full-service experiential marketing agency that creates meaningful brand experiences throughout the world from our home offices and physical office locations in San Francisco, Los Angeles and New York City (or from wherever our adventures take us!) Our clients include Nike, Facebook, J.P. Morgan Chase, Instagram, Cheez-It, Mrs. Meyer’s Clean Day, and Salesforce (to name a few). Cool, cool, but what’s it like to work here? Event Marketer recognized OBE as one of the best places to work in events (2019), and we couldn’t agree more. The most important part of our business is our people. They are hardworking, brave and make magic happen on the regular. But under each majestic exterior, is a human deserving of a healthy work life balance. That’s why we believe in recovery days, happy hours (virtual, if we must), friendly (but always competitive) fitness challenges, company retreats and yearbooks, and open meetings to facilitate discussions that heal, inspire, and bring us closer. We encourage each other to bring our whole selves to work. We want to hear about your lived experiences and authentic perspectives. We want you to be unapologetically you. 

SUMMARY OF POSITION

The Production Manager is responsible for many elements of a given project.  For each assigned project/event from start to finish, the production manager is responsible for executing the approved production-specific Scope of Work in support of client goals and objectives. Responsibilities also include being in office, onsite, work related travel, supervision of other producers, production assistants and production coordinators, depending upon the size and complexity of the project/event, and will likely involve running multiple projects/event simultaneously at various stages of activation.

ESSENTIAL JOB FUNCTIONS

• Serve as one of the key Production team contacts throughout the project process with both internal and external teams. This includes being in the office and onsite as required by the project and by OBE policy.
• Oversee the day-to-day production activities including the creation, management and reconciliation of task/timelines and budgets, and overall project quality control.
• Coordination of internal teams and external crews/vendors. Work closely with internal teams (Account, Creative, Operations) to ensure the high quality and smooth operation of overall production and that all key deliverables are met to the client’s satisfaction.
• Manage production related communications and documentation in an efficient and professional manner, maintaining high standards of quality at all times.
• Provide in-house expertise, as needed for other internal production staff.
• Source and secure new vendors as deemed necessary in keeping with the company’s standard operations procedures.
• Close coordination and management of confirmed vendors and suppliers.
• Coordinate with venue and required vendors, including owning the production schedule.
• Secure all applicable insurance, permitting and compliance/licensing as required.
• Production of detailed operational plans including but not limited to; workback schedules, staffing plans, production timelines, accessibility, on-site communications, weather preparedness and contingency planning, health and safety plans, and others as required by the project.
• Create, manage, and meticulously track detailed event and operational timelines.
• Reconcile all production budgets and prepare post event analysis of production including detailed after-action reports and evaluations.
• Handle sensitive information in keeping with all company standard operation procedures.

DESIRED SKILLS AND EXPERIENCE

Education

• BS/BA in Marketing, Business Administration, or related field preferred.

Experience

• Minimum 3 years of direct experience in producing experiential marketing programs and events. Must have a very strong onsite production background.
• Strong and proven relationships in the experiential and event industry.

Additional desired, skills and abilities should include:

• Operational
  • Emergency Action Planning
  • Health and Safety Planning
  • Security – Access Control
  • Communications (radio/onsite)
  • Branding
  • Location scouting
  • Location layout and design
  • Hotel negotiation regarding F&B
  • Transportation planning and execution
• Administrative
  • Budget development and management
  • Vendor management
  • Staffing and resource planning
  • Workback and Production Timeline development and ongoing management
  • Permitting
  • Insurance

OTHER JOB REQUIREMENTS

• Excellent computer skills that include Microsoft Office.
• Experience with Office 365, Google apps, Trello, Microsoft Teams and other project management tools is a plus.
• Positive and proven communication, planning, organizational, time management, delegation, and multi-tasking skillset.
• Ability to prioritize personally and on behalf of a team.
• Comfortable working in an ambiguous and fast-paced, dynamic work environment.
• Strong client focus.
• Effective and proven problem-solver.
• Ability to manage events of varying size and level of complexity.
• Flexibility in working non-traditional hours (some nights & weekends), as needed.
• Willingness to travel up to 50% of the time.

Compensation Range: $70,000 - $100,000 annually. This is the pay range OBE believes it will pay for this position at the time of this posting. Consistent with applicable law, compensation will be determined based on level of experience, relevant skills, professional certifications, market pay, and demand for the role. OBE reserves the right to modify this pay range at any time. For this role, Benefits include: medical/dental/vision insurance, employer paid basic life and personal accident insurance. Also included: Annual Profit Sharing/Bonus Plan based on the company’s performance and your individual performance, 401(k), Healthcare Flexible Spending Account, Dependent Care Flexible Spending Account, PTO, STD/LTD insurance benefits.

On Board Experiential is An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age or any other federally protected class.