Program Analyst

Program Analyst

Job #:

req24697

Organization:

IFC

Sector:

Budget

Grade:

GE

Term Duration:

3 years 0 months

Recruitment Type:

Local Recruitment

Location:

Washington, DC,United States

Required Language(s):

English

Preferred Language(s):

Closing Date:

10/30/2023 (MM/DD/YYYY) at 11:59pm UTC

Description

IFC - a member of the World Bank Group - is the largest global development institution focused on the private sector in emerging markets. We work in more than 100 countries, using our capital, expertise, and influence to create markets and opportunities in developing countries. In fiscal year 2023, IFC committed a record US$43.7 billion to private companies and financial institutions in developing countries, leveraging the power of the private sector to end extreme poverty and boost shared prosperity as economies grapple with the impacts of global compounding crises. For more information, visit www.ifc.org.

IFC's Real Estate, Facilities Management and Procurement unit (CBARE) is part of IFC's Budget & Administration Department and is responsible for IFC's corporate real estate, project management, facilities management, real estate capital budgeting, corporate sustainability and IFC's procurement function.

IFC is headquartered in Washington DC and has more than 105 Country Offices globally across six continents, totaling approximately 2.3 million gross square feet (half of which is in Washington DC). These facilities are a mix of owned and leased real estate.

IFC is seeking a qualified candidate to serve as a Program Analyst in the Program Management Office and Portfolio Data Management team in its Corporate Real Estate (CBARE) unit. Based at IFC Headquarters (HQ) in Washington DC, he/she will support global real estate capital budget management, annual investment planning, project management oversight and controls, and capital project portfolio reporting. This role will report to the Capital Program and Portfolio Data Management Lead and work in close co-ordination with other CBARE staff and project managers, and the finance and budget network in CBA. Strong budget and project management skills are required.

Strong knowledge of IFC or similar large corporations and/or international organizations and their practices, processes, and procedures is required.

Key areas of responsibility include:• Collaborate with key Real Estate stakeholders to collate capital investment priorities for the multi-year Real Estate Facilities Annual Investment Plans (AIP). Prepare presentation materials and financial analysis not limited to redeployments, prioritization, roll over capital, spend projections and review of capital program unreleased balances. • Enforce capital budget management and financial controls. Collaborate with budget teams on compliance with governance for Corporate Real Estate Capital Projects and relevant accounting policies. Provide technical financial support to Project Managers as needed. Prepare financial reports for management and ensure a smooth financial year end closing with no slippages.• Prepare budget deliverables not limited to contingency and redeployment funding plans, forecast and commitment reviews, budget extensions, reconciliation of internal accounts, depreciation reviews, write-offs, claw backs, accruals, available balance, etc. Review funding release notes, cross referencing to ensure financial accountability. • Review financial transactions from financial statements or capital investment reports in SAP; and develop financial models in addition to cost-benefit analysis, project cost savings, contract financial tracking, etc.• Drive project management oversight and project controls. Oversee key project management disciplines not limited to project plans, schedules, budget, scope and change management, risk, benefits, etc. Develop projects related monthly/quarterly/annual reporting and disseminate the full portfolio status regularly to management (run quarterly and annual reviews on portfolio progress). • Support the development of new project management and financial metrics; and key performance indicators (KPIs).• Administer software for project and portfolio management software (Smartsheet or equivalent). Support creation of baselines and routine maintenance activities such as user license management, administrative support for new capital projects, licenses/access enablement for team, managing blueprints for project management templates, archiving completed projects, new projects commissioning and financial data upload through data shuttle, global project updates to database in control center, managing workflows, and explore automation initiatives. Report data inaccuracies in Smartsheet to Project Managers.• Initiate innovation, in-house development, and deliver phase 2 upgrades to Smartsheet solution. Activities include development of new dashboards for HQ and Country Office program, upgrade existing dashboards, improved workflows, solution for projects in pipeline, automated completion reports, intake process simplification, etc. Collaborate with the vendor and drive the engagement consolidating feedback from all stake holders. Facilitate product training to stakeholders across CBA.• Support the development of standard operating procedures and guidelines.• Participate in cross-cutting projects initiated by IFC and/or CBA Management to achieve business process improvements.• Collaborate with multiple internal and external service stakeholders, including but not limited to senior leadership, the budget and finance network, project managers, etc. • Communicate effectively and collaborate cross-functionally with all levels and wide range of roles within the organization and with different geographic office locations (offshore teams).

Selection Criteria

• Bachelors's degree in relevant field (Finance, project management, Economics, or related field) and 5 years of relevant experience in capital budgeting, capital project portfolio management and reporting.• Strong professional experience in budgeting, forecasting & financial controls, managing data sets (identify key information, creating metrics and KPI, and providing insightful recommendations), creating visualizations (dashboards), and project management of technology enablement projects.• Strong understanding of financial accounting principles/practices and budget processes and ability to monitor status of projects. Finance and project management experience preferred.• Experience supporting multi-year capital investment planning to prioritize needs based on a strategic plan.• Experience creating metric driven reports for management is required.• Possess substantive working experience with Project Portfolio Management Reporting Systems (Smartsheet) and Budget Management (SAP). Knowledge of MS Project or similar project management software literacy would be a plus.• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) required. Advanced excel skills are required.• Exceptional communication skills, both written and verbal, in English• Experience in storytelling with data and presentations, including with PowerPoint and other presentation tools. • Integrity and initiative, self-motivation with a positive and professional demeanor• Strong interpersonal skills with proven ability to work effectively across cultures.• Demonstrated ability to manage competing priorities and deadlines, ease with complex and ambiguous situations, capable of handling multiple tasks, and adapting to changing priorities in a fast-paced environment.

Note: This internal requisition is open to WBG and IMF staff only (including short-term and extended term consultants/ temporaries). External candidates are requested not to apply. In case an external candidate applies, their application will not be considered.

World Bank Group Core Competencies

The World Bank Group offers comprehensive benefits, including a retirement plan; medical, life and disability insurance; and paid leave, including parental leave, as well as reasonable accommodations for individuals with disabilities.

We are proud to be an equal opportunity and inclusive employer with a dedicated and committed workforce, and do not discriminate based on gender, gender identity, religion, race, ethnicity, sexual orientation, or disability.

Learn more about working at the World Bank and IFC, including our values and inspiring stories.