Program Analyst III

Job Type

Full-time

Description

ADS Federal is an SBA 8a certified and a verified Service-Disabled Veteran-Owned Small Business providing technically oriented services from program management to advanced systems integration and engineering. We support Government and prime system integrators with engineering and management expertise. ADS Federal helps clients with challenging Science & Technology, Engineering Acquisition and Program Management Mission requirements. With a 90% Veteran Hiring rate, our staff quickly embed with clients, identify critical needs, and work relentlessly to accomplish the mission.

ADS Federal is a leader in advanced technology research and solutions development, and we are growing quickly. We are currently in need of an experienced and professional Program Analyst to join our team. The Program Analyst will be responsible for the following:

• Assist Program Officers and other government personnel with internal work processes and procedural issues that involve one or more of the following systems/software: Navy Enterprise Resource Planning (ERP), Procurement for the Public Sector (PPS), Navy Marine Corps Intranet (NMCI), Defense Travel System (DTS), Wide Area Workflow (WAWF), Contract Award Management Information System (CAMIS), Total Workforce Management System (TWMS), and Microsoft Flanxspeed/SharePoint.
• Maintain content on ONR's Flanxspeed/SharePoint Sites and public websites, share drives and other repositories.
• Track project execution and inform Program Officers of any variance between planned and actual progress of S&T performers related to schedule, cost and technical performance by utilizing a variety of project management and business analysis tools, techniques and practices.
• Provide logistical and scheduling support for Program Officer and other supported government personnel.
• Assist with foreign travel requirements verification, invitational travel orders and vouchers, passport requests, VISA requests, visit requests, official diplomatic and country clearances, letters of expediting, country and diplomatic clearances, and other associated travel documentation and tasks.
• Maintain calendars.
• Book conference rooms and work with the ONR Corporate Strategic Communications (CSC) as necessary for coordinating off-site events.
• Attend meetings, prepare lessons learned, conduct workshops, and distribute information in support of these meetings.
• Prepare conference agendas and conference minutes
• Provide administrative support for standard office operation and support functions.
• Assist Program Officers with out-reach, and coordination, with the Naval and joint community including: fleet, requirements, acquisition, contractors, universities, coalition partners, North Atlantic Treaty Organization (NATO), and Technical Cooperation Panels.
• Perform financial analysis for a variety of funds and funding sources to protect against federal anti-deficiency violations, internal procedural and accounting errors, and any other applicable problems associated with sources and usage of funds.
• Prepare and research various types of funding documents within Navy ERP; track commitments, obligations and expenditures of funding; and assist in resolving issues related to Navy ERP Work Breakdown Structure (WBS) funding that are not meeting financial benchmarks related to commitments, obligations, and/or expenditures across multiple contractors/performers.
• Assist the Program Officer in the preparation, coordination, and distribution of proposal packages, coordination between the technical evaluation team members, and the drafting of any necessary notifications.
• Assist the Program Officer in general program management support on matters and issues consistent with ONR sponsored projects.
• Assist in responding to various data calls related to ONR sponsored projects.
• Travel occasionally in support of ONR activities such as conferences, international collaborations, operational exercises, operational demonstrations, and integration and planning meetings.
• Assist in developing the Program Objective Memorandum (POM) budget and drafting R-2 Exhibits for the Navy Science & Technology (S&T) Programs.
• Track the expenditures and the performance of ONR-funded or managed efforts.
• Assist in answering financial related and other queries from senior DoD, Navy, or congressional members.
• Assist in developing presentations or reports. This may involve compiling data from multiple individuals.
• Provide graphics and desktop publishing support and expertise to generate briefings used to create and obtain funding for new programs, and coordinate with supporting and transition agencies/commands.
• Draft funding documents and Purchase Requests (PRs) that meet requirements of the Finance and Contracts Departments.
• Conduct qualitative and quantitative analyses of financial data, operations, and requirements to develop program improvements.
• Develop, trouble shoot, and integrate custom forms, queries, etc. across multiple distributed databases for financial management applications.
• Monitor and assist in the management of project activities and resources to mitigate risk throughout the project life cycle.
• Track project execution and inform Program Officers of any variance between planned and actual progress of S&T performers related to schedule, cost and technical performance by utilizing a variety of project management and business analysis tools, techniques and practices.

Requirements

• MUST HOLD OR HAVE THE ABILITY TO RECEIVE A MINIMUM OF A SECRET SECURITY CLEARANCE
• High School diploma plus at least 6 years of experience providing administrative, business and/or financial support/ or a BA or higher with 3 years of experience providing administrative, business, and/or financial support.
• Possess experience with government planning, forecasting, program budgeting, funding, execution monitoring, and reporting against commitment, obligation, and expenditure benchmarks
• Possess excellent computer skills are highly desirable, with particular emphasis on Excel, PowerPoint, and associated graphics and presentation development software.
• Possess prior experience with and/or knowledge of acquisition strategies related to the procurement of research and development.