Program Coordinator

ValidaTek, Inc. is an award-winning Small Business that provides high-security mission-critical IT services to the Federal Government. Our commitment to excellence in service delivery has resulted in dramatic growth and an expanding client base that includes several U.S. Federal Departments. The corporate infrastructure is robust and based on industry best practices as evidenced by our DCAA Approved accounting system, ISO 9001:2015, ISO 20000-1:2018, and ISO 27001:2013 certifications, and CMMI Level 5 for Services (CMMI-SVC Level 5) and CMMI Level 5 for Development (CMMI-DEV Level 5) appraisals. We pride ourselves in being the best and only attracting and retaining the best talent to fuel our rapid growth. We promote a strong employee-focused corporate culture that provides a diverse, prosperous and rewarding place to work. We provide our employees with competitive benefits, educational assistance, and career growth opportunities. Every employee is valued for their contributions and we all take pride in helping our customers achieve their goals, which in turn contributes to the overall success of the company.

www.validatek.com

Program Coordinator

Position Description:

The Program Coordinator is a member of the Program Management Office (PMO) supporting a modernization and engineering contract for our DoD customer. They will be responsible for leading and executing all aspects of contract personnel onboarding, offboarding, privileged account coordination and tracking of Government Furnished Equipment (GFE). The Program coordinator will interact with the customer and program leadership to provide all contract team members with the access, tools, and resources they need to deliver in accordance with their job duties. They will also be responsible for reporting task status, issues, and recommendations for improvement during regular program meetings.

The ideal candidate will have excellent interpersonal skills, experience with process workflows, and provide end-to-end program management services using the current DoD customer processes, standard operating procedures and tools as defined in the customers operating guidelines and framework.

Duties include the following:
• Create, maintain, and organize contract personnel records and documents
• Track deadlines and due dates for contract personnel administration
• Update databases and process/workflow tracking systems related to contract personnel
• Communicate with contract personnel on an ongoing basis regarding the status of their administrative requests
• Collaborate with customer and partner stakeholders to provide onboarding, offboarding and ad-hoc administration support to contract personnel
• Create and update policies, processes and procedures related to program administration
• Escort or meet contract personnel at DoD facilities in Alexandria and Arlington in support of onboarding, offboarding and program administration
• Coordinate, train, and direct other contract team members who support onboarding, offboarding and program administration
• Provide reports for program management on the status of onboarding, offboarding and program administration
• Recommend process improvements, create/update Standard Operating Procedures (SOPS) and workflows

Position Requirements/Qualifications:
• Detail-oriented, organized, and proactive program administration
• Works independently to track, complete, and follow up on assigned tasks
• Communicate effectively with all levels of staff, external stakeholders, and the program customer
• Highly motivated, and able to work effectively on multiple tasks and priorities at once
• Have excellent oral and written communication skills
• Demonstrate the initiative to suggest improvements or innovations on assigned tasks

Knowledge and Experience
• 3 - 5 years of experience
• Secret Clearance
• Proficient with MS Word, Excel, PowerPoint, Outlook, and SharePoint
• Proficient with collaboration tools such as Trello and Jira

Desired Experience
• DoD experience

ValidaTek is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, or disability status.

Applicants who are selected for employment will be required to verify authorization to work in the United States.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)