Program Coordinator

The Foundation

We are the largest nonprofit fighting poverty, disease, and inequity around the world. Founded on a simple premise: people everywhere, regardless of identity or circumstances, should have the chance to live healthy, productive lives. We believe our employees should reflect the rich diversity of the global populations we aim to serve. We provide an exceptional benefits package to employees and their families which include comprehensive medical, dental, and vision coverage with no premiums, generous paid time off, paid family leave, foundation-paid retirement contribution, regional holidays, and opportunities to engage in several employee communities. As a workplace, we're committed to creating an environment for you to thrive both personally and professionally.

The Team

The vision of the foundation's U.S. Program (USP) is that all people navigating U.S. education systems and job markets can develop the knowledge, skills, and agency needed to thrive in their communities such that race, ethnicity, gender, and socioeconomic status are no longer predictors of educational attainment and economic mobility and security. We work with partners to improve education systems and pathways from early learning to K-12 to postsecondary education to prepare and empower all students to thrive in the labor market and their lives while employing targeted strategies for student groups who have been inequitably served by current systems - Black and Latino students, and students from low-income backgrounds. We also work with partners to improve systems in ways that increase equitable access to opportunities for adults experiencing poverty, especially those facing greater mobility barriers due to racism and sexism.

Our Economic Mobility and Opportunity (EMO) team works with local and state governments and policymakers, small and medium-sized businesses, community and advocacy organizations, funders, and researchers to help increase long-term economic security for people earning low incomes. Our target population is the 47 million people ages 16 to 64 whose annual incomes are below 200% of the federal poverty level, which translates to $27,180 for an individual and $55,500 for a family of four as of 2022.

The Economic Mobility & Opportunity strategy has three pillars:

Making Lives Better Now: Work to address the immediate needs of our focus population by supporting the creation and use of tools that help individuals and families access safety net benefits and tax credits as well as connect employers with skilled workers.

Public Good Creation and Dissemination: We provide tools, insights, and resources to local governments, businesses, and organizations to help them create more opportunities for people living in poverty to achieve economic success.

Critical Enablers: We collaborate with government agencies, businesses, nonprofits, funders, and others to increase the flow of capital, facilitate learning, and advance shared goals in a way that builds momentum around efforts in our two other focus areas.

*This position is a limited-term position for 36 months. Relocation will not be provided.

Your Role

This Program Coordinator role will spend 70% of their time coordinating and managing a portfolio of investments, with an emphasis on processes and systems, investment due diligence, partner relationship management, and pipeline planning and management. This role will also spend up to 30% of the time providing administrative and organizational support for senior program officers as well as team-level support.

What You'll Do

Portfolio and investment pipeline management support (~70% of the role)

• Responsible for supporting the design, execution, and maintenance of a portfolio of investments aligned to the Economic Mobility & Opportunity strategy in partnership with your programmatic counterparts.

• Act as a key thought partner and advisor to (Senior) Program Officers as well as our Deputy Director, Senior Portfolio Officer, and Director to ensure discreet portfolios are on track to effectively complete our strategy. Support portfolio management of the EMO strategy overall in partnership with the Senior Portfolio Officer.
• Shepherd the development, management, and close out of grants. Coordinate contracts, including tracking of invoicing and deliverables, receipt of required reports and monitoring expenditures.
• Coordinate the end-to-end contract and grant processes with internal parties (contracts, grants & legal business partners) and external parties (vendors & grantees) within the foundation's systems.
• Act as liaison to key business partners including Grants and Contract Services, Legal, and Financial Planning and Analysis.
• Act as point of contact with partners through the life cycle of a grant. Provide hands on guidance and support for grantees and vendors with budget templates, required documents, technical assistance, and the proposal development processes.

• Support the definition and refinement of team processes, particularly around grant making and management. Identify areas for process improvement and make recommendations.

Administrative & Special Project Support (~30% of time)

• Manages complex calendars for Senior Program Officers (SPO)including meetings with participants in multiple time zones, both internal and external to the foundation; support expenses and other administrative responsibilities consistent with our service level agreement for program support.
• Schedule meetings and manage complex calendars for multiple SPOs; make travel arrangements and update calendars to reflect those arrangements; organize and submit expenses for multiple people on a timely basis.
• Provide support for events such as partner and team meetings and convenings which may include coordinating arrangements for participants, preparing and disseminating materials etc.

• Maintain well-organized system for tracking, monitoring and prioritizing tasks and projects across s multiple supported staff, supporting broader knowledge management efforts for the team
• Active engagement in learning opportunities, including participation in team skill building, collaboration and equity learning agenda.

Your Experience

• Bachelor's degree and 3+ years of experience, or equivalent experience.
• Has project management, portfolio management, and / or program management experience. Able to break down an approach into tangible and feasible milestones, and keep people on track
• Has excellent communication skills - able to communicate decisions and complicated processes in a simple, clear, effective manner to a diverse set of audiences.
• Takes initiative, is able to anticipate and act on next steps, and ability to communicate roadblocks to management team as needed
• Adapts approach, goals, and methods to achieve solutions and results in dynamic situations, helping others deal with the ongoing demands of change; sees and shows others the benefits of change.

• Brings a sense of innovation and process improvement to every day. Is detailed oriented, performs tasks with care, and can link tasks to the bigger picture
• Ability to work with flexibility, efficiency, enthusiasm, and diplomacy both individually and as part of a team effort.

*Must be able to legally work in the country where this position is located without visa sponsorship.

The typical hourly range for this role is $32.21 per hour to $59.90 per hour USD. The exact offer will be determined by a variety of factors such as the candidate's individual skills, qualifications, and experience relative to the requirements of the role.

Hiring Requirements

As part of our standard hiring process for new employees, employment will be contingent upon successful completion of a background check.

Candidate Accommodations

If you require assistance due to a disability in the application or recruitment process, please submit a request here.

Inclusion Statement

We are dedicated to the belief that all lives have equal value. We strive for a global and cultural workplace that supports ever greater diversity, equity, and inclusion - of voices, ideas, and approaches - and we support this diversity through all our employment practices.

All applicants and employees who are drawn to serve our mission will enjoy equality of opportunity and fair treatment without regard to race, color, age, religion, pregnancy, sex, sexual orientation, disability, gender identity, gender expression, national origin, genetic information, veteran status, marital status, and prior protected activity.