Program Coordinator, Liberal Arts (AY)

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Job Title: Program Coordinator, Liberal Arts (AY)                                              

Department: Undergraduate Studies

FLSA Status: Non-exempt

Grade: 3

Work Schedule: 35 hours week/AY positions work 10 months, August - May

Hourly Range: $18.00 - $21.00

Reports to: Director, Administrative Services

General Purpose: Program Coordinators (PCs) are AY staff members who facilitate program functions for the Undergraduate Studies Academic Areas. PCs are responsible for planning and coordinating the day-to-day fiscal, administrative, and operational activities across departments.

Major roles: 

• Workday Specialists 

• Manage Administrative support functions

• Point of contact in the department for administrative needs and for collaborative work in other offices across campus. 

Position Responsibilities:

• Budgets

  • Workday Financial Systems-Department Specialists 

  • Serve as Budget Analyst for respective departments.                                      

  • Complete regular budget reconciliations with Director of UGS Budgets and Academic Operations

  • Attend training and innovation meetings with cross-functional partners as scheduled or relevant. ​

• Curricular Support

  • Provide administrative support to departments, including but not limited to, managing calendars, coordinating events and scheduling room assignments, maintaining inventory and distributing materials accordingly, and coordinating itineraries for independent contractors.

  • Maintaining communication with faculty, staff, students, and external clients, corresponding via email, Slack, and/or Canvas.

  • Update and maintain departmental files, including but not limited to, Google Drive and MICA Server. 

  • Responsible for ordering and control of the department’s office and teaching supplies 

  • Provide support to department chairs, including correspondence, booking appointments, preparations and distribution of materials. 

  • Requisition of program supplies and materials through Workday. 

  • Department Guest Speaker Coordinator: plans budget, travel arrangements, payments, and scheduling

  • Manage social media accounts including Instagram, Facebook and Twitter, and other means to promote news, programs, and opportunities weekly.

• Space/Facility and Student Support 

  • Serve as a program liaison between faculty, staff, students, and various departments (i.e. A.V, FacMan, and A/P)

  • Provide logistical and scheduling support for programs and events, including managing space reservations through 25Live.

Preferred Qualifications:

• Knowledge of PeopleSoft

Conditions of Employment:

• Satisfactory Background Check results

Physical demands and work environment: The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Physical Demands: While performing the duties of job, the employee is occasionally required to stand, walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; balance; stoop; talk or hear. The employee must occasionally lift up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. (may be adjusted depending on position)

• Work environment: While performing the duties of the job, the employee is exposed to weather conditions prevalent at the time. The noise level in the work environment is usually moderate.

• Required training: Handbook orientation, Anti-Harassment, Hazard Communication, Emergency Plans & Fire Prevention, and Personal Protection Equipment. (additional training may be added, SEE: EHS Manager training schedule)

Maryland Institute College of Art is committed to its policy of providing equal opportunity regardless of race, color, creed, national origin, religion, gender, sexual orientation, marital status, age, disability, or veteran status (disabled, Vietnam-era, or otherwise). Furthermore, the College does not tolerate any form of sex discrimination, including sexual harassment or sexual violence. This policy applies to all programs, facilities, and activities provided by Maryland Institute College of Art, including but not limited to admission, educational programs, and employment.

Applicants must apply online for each job in which they are interested. You will not be considered for any job for which you have not specifically applied. We do not accept applications via email, U.S. mail, or fax. Successful candidates for any staff or faculty positions will be subject to a pre-employment background check.

MICA provides reasonable accommodations to applicants with disabilities on a case-by-case basis. If you need a reasonable accommodation for any part of the application and hiring process, please contact Human Resources at 410-225-2363.