Project Administrator

Description

The Project Administrator will provide administrative and operational support to field-based Project Managers to ensure their smooth and efficient project implementation. Throughout the project lifecycle, the Project Administrator will be responsible for the day-to-day administration of multiple projects and facilitate communication and coordination of project activities. Administrators will maintain accurate information and project status in the ERP and other management systems, and will report project progress, issues, and concerns to the Project Managers. The Project Administrator will report directly to the DI-EPC Operations Financial Control Manager.

Qualification Requirements:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Minimum Qualifications:

• Bachelor's Degree preferred
• 1-3 years of professional experience in a project management, project administration or project coordination role
• Familiarity with Enterprise Resource Planning (ERP) software, such as SAP, IFS, JDE, Oracle
• Proficient in Microsoft Office (Excel, Word, PowerPoint), Microsoft Project, Visio, Access, SharePoint and Adobe Acrobat
• Sound knowledge of project management, project accounting and controls, budgets and billing cycles
• Working knowledge of contracts, change orders, invoicing, project work scopes, purchase orders and standard business documents.
• Exposure to EPC/engineering, construction, installation processes is preferred
• Energy industry knowledge and experience is a plus
• Project Management Institute PMP certification a plus but not required

Knowledge, Skills and Abilities:

• Excellent verbal and written communication skills, with ability to clearly convey information and ideas
• Ability to handle multiple tasks and meet deadlines, while maintaining focus on detailed issues in a dynamic fast-paced environment.
• Careful attention to detail, organized, analytical and flexible to adapt to changes and new information
• Ability to understand project needs and challenges, and apply creative and logical approach to help identify solutions
• Ability to receive and understand direction, ask questions when appropriate, ability to work independently, prioritize workflow and deadlines, and manage time to work efficiently and with a sense of urgency.
• Ability to balance persistence with diplomacy to get things done, follow through on tasks and drive issues to resolution
• Strong interpersonal skills with ability to collaborate and work effectively with others and build relationships to achieve best possible solutions.
• Customer orientation and excellent customer service skills
• Must be punctual, professional, and dedicated to maintaining high quality standards
• Initiative in seeking opportunities to broaden knowledge, learn new skills and grow
• Must be legally authorized to work in the United States without the need of employer sponsorship, now or anytime in the future.

Essential Functions:

• Conduct weekly project management discussion with project manager to anticipate and resolve issues and keep project on track.
• Facilitate weekly project status meetings with project managers by providing a detailed project plan as well as a high-level status dashboard, agenda, project status report, issues log; take meeting minutes and distribute to appropriate personnel
• Create, maintain and track project plans and schedules on behalf of project managers using various systems to ensure project deadlines are met, and manage issues to resolution.
• Keep progress, cost, and schedule information up to date for each project through timely and accurate data entry to ensure solid reporting in the ERP system and various systems as required.
• Manage business expense reporting for project managers according to company policy and ensure timely and accurate project expenses are recorded weekly.
• Provide responsive support to Project Manager email and phone requests, and engage with cross-functional teams to facilitate communication and coordination across the organization.
• Serve as the point of contact in the corporate office representing project managers in the field, and relay information efficiently to and from the project manager.
• Coordinate activities with various organizations including Accounting, Procurement, Manufacturing, Engineering, external vendors, project teams, and support project financial controls.
• Assist with the development and optimization of internal operating policies, standards and procedures

Work Environment:

• Exposure to sitting for extended periods

PowerSecure is an Equal Opportunity/Affirmative Action employer and will consider all qualified applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)Operating Company: PowerSecure