Project Administrator

ROLE  

Unispace Life Sciences is looking for a Project Administrator, to provide administrative support to the Project Management team specifically the Document Controller as they manage construction projects. The ideal candidate will have worked in a similar capacity within the design/engineering/construction industry. This role will be based in NY and is a full-time role. 

RESPONSIBILITIES  

• Provide administrative support to the Senior Project Manager and project team. 
• Taking detailed meeting minutes, copying and distributing the minutes to all relevant people  
• Take ownership of designated tasks and projects as assigned.
• Support the wider process of onboarding new team members 
• Attending meetings when required, diary management, scheduling meetings.
• Proof read and amend documents created by others.
• Assisting with incoming and outgoing project documentation 
• Identifying and reporting risks to Project Manager and Principal, Delivery, where relevant, whilst operating in compliance with ethical practices 
• Supporting project documentation including quality control of documentation 
• Program/ schedule management 
• Implementing Delivery best standards/practices, processes and technology solutions within the studio to enhance the capability and effectiveness of the organization 

REQUIREMENTS  

• A minimum of 2 years in a professional office environment ideally in the construction / engineering industries. 
• Prior experience in a similar role, preferably in a Design, Engineering, Supplier or General Contractor organization would be preferable but not essential. 
• A high proficiency with Microsoft Excel and data analysis. 
• Excellent written and oral communication skills in English is essential.
• Strong work ethic, sense of responsibility and confidentiality.
• An organized self-starter who is attentive to detail and able to work independently.
• Ability to priorities work and manage multiple tasks, likely with competing priorities.
• Strong interpersonal skills and the ability to contribute effectively within a team environment.