Project Administrator Intern

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We currently have the following opportunity available - please contact us for more details!

Summary

The Associate Project Contractor will support the Order Fulfilment Process, which includes Sales Order Processing; requesting Production of goods; Shipment and Delivery of product to support Implementation and Installation with in the Elekta Systems.

The key elements of this role include securing the transition of new order bookings to the Project Management Team, liaising with the Project Managers and Product Supply Centre's to secure shipment of goods to the customer site to support timely delivery of product to meet the pre-defined installation timeline.

Whilst maintaining the new order process from CLM system (Salesforce) into the ERP system (Infors M3), data quality is key to secure best in class business informatics, therefore data accuracy is paramount for delivery of revenue and timely generation of invoices which will be maintained by the Project Administrator Contractor.

The ideal candidate will have at least one year of administrative experience, with great organizational skills. New grads are welcome!

Responsibilities -

• Review contract requirements to ensure accuracy and completeness of the order booking process.
• Complete order booking process, which will drive customer orders to the ERP system against relevant Product Supply Centers.
• Communication with the Project Management Team will help ensure dates are aligned with the Project Schedule.
• Ensure all shipments dates, including shipment transit times, are in alignment on the customer orders to meet delivery dates as indicated on the Project Schedule.
• Ensure all contractually required Third Party items are purchased as queued up by the Project Manager to meet customer onsite requirements.
• Tracking of all shipments to ensure timely delivery to the customer site.
• Communication with the Project Management and/or Sales Team to inform of any shipment and or delivery risks that are being tracked by the Team.
• Ensure all customer invoicing is generated in a timely manner in accordance with the contractual payment terms and project schedule.
• Update and maintain project data requirements within the ERP system.
• Action internal activities related to projects from initiation to closure.
• Process change orders and contract amendments in a timely manner after approval and execution.
• Process product returns to Product Supply Center and Spares Warehouses as needed.
• Other duties as assigned or requested.
• Incorporate Elekta values into all department functions and responsibilities.

Qualifications -

• Effective written and verbal communication skills, strong ability to multi-task and attention to detail.
• Ability to work in a rapidly changing environment without direct supervision and across multiple levels of the organization.
• Ability to work both independently and as part of the team.
• Strong organizational, planning, time, and task management skills.
• College Degree in Business or equivalent work experience
• Logistics knowledge plus
• Strong PC skills in Word, Excel, and Power Point.

EEO Statement

We are an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, disability, veteran status, or any other protected characteristic.