Project Administrator/Coordinator

Job Description

Join a global professional services leader! We are committed to solving the world's biggest challenges in the areas of water, energy and urbanization.

Our team is looking for an entry level Project Administrator / Coordinator to help support the Midcon Region as we continue to grow. This opportunity is to support our technical projects in the Lake Charles and Baton Rouge, Louisiana areas. The position may report to either our Lake Charles or Baton Rouge offices but may also be completed remotely via work from home or another GHD office.

Specific responsibilities will include:

• Preparing purchase orders for vendors
• Reviewing vendor invoices against purchase orders and processing payment approvals
• Vendor contract coordination and review with project teams
• Scheduling deliverables and field tasks (use of MS Projects)
• Budget preparation and forecasting support for project manager
• Client invoice preparation and review support for project manager
• Project document organization per GHD's quality system and as directed by project manager
• Preparation of meeting materials for project team (may include powerpoints, excel graphics/charts, schedules in MS Projects, etc.)
• Coordinating travel arrangements for office and field staff
• Organizing and coordinating field team trainings (GHD trainings and client required training courses)
• Accounts receivable review to support project manager
• Use of GHD software to run analytics of project performance and delivery on behalf of project manager
• Maintaining personnel and training records
• Administrative tasks related to equipment and vehicle cost recovery
• Handling correspondence as directed including, but not limited to: copying, scanning, emailing, FedEx/USPS mailing
• Performing general project team support duties associated with project equipment, supplies, communications, etc.
• Working cohesively as a team within the office or remotely; assisting team members as needed

For success in this position, you will possess the following skills and qualifications:

• Minimum of a High School Diploma or GED required
• 0-5 years of administrative support experience in an office environment
• Professional attitude and positive work ethic
• Ability to work with little supervision and achieve superior results
• Strong attention to detail and accuracy
• Ability to handle difficult situations and work well with multiple instructions and directions
• Excellent organizational skills with ability to multi-task and prioritize to meet deadlines
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook and Adobe PDF Writer)
• Proficiency in Microsoft Projects
• Strong written and verbal communication required
• Ability to maintain confidentiality in all matters of correspondence, telephone messages and personal conversations

Our commitment to you:

Fostering gender balance, diversity and acceptance of flexible working is central to the way GHD does business. We offer a professional, yet welcoming, culture based on our core values of Teamwork, Respect, Safety, and Integrity. We also provide accelerated professional development through hands-on experience, mentorship, and training via our GHD Business School.

In addition to a competitive salary, GHD provides attractive career options including professional development via our GHD Business School, additional leave, and family-friendly flexible work arrangements.

As a multicultural organization, we encourage individual achievement and recognize the strength of a diverse workforce. GHD is an equal opportunity employer. We provide equal employment opportunities to all qualified employees and applicants without regard to race, creed, religion, national origin, citizenship, color, sex, sexual orientation, gender identity, age, disability, marital status or veteran status.

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About Us

Why GHD?

Being the best we can be is in our culture.

We are a family of smart, innovative and creative problem solvers. In our employee-owned company, everything feels like it matters more. Challenge us and help us come up with new solutions to ensure water, energy and urbanisation are made sustainable for generations to come.

More about Life and Work @GHD

Our commitment to you

Commitment is a powerful word that defines how we do business, how we serve our clients and how we care for one another. We will support your needs by giving you the tools to do your best work and then recognise achievements. We will set your curiosity free to allow brilliant minds to do their best work. We will invest in new ideas, removing barriers where we can. Finally, we will encourage you to collaborate with thousands of diverse people across our global business.

Our Commitment to you

Who we are

We are committed to solving the world's biggest challenges in the areas of water, energy and urbanisation. GHD is a global professional services company that is a leader in engineering, construction and architectural expertise. Established in 1928, we remain wholly owned by our people. We are 10,000+ diverse and skilled individuals, yet we are proudly 'One GHD' across more than 200 offices, spanning five continents - Asia, Australia, Europe, North and South America, and the Pacific region. Delivering extraordinary social and economic outcomes, we are passionate about building lasting relationships with our partners and clients.

GHD Expertise and Service Lines

COVID Policy: Prospective and/or new employees are required to adhere with GHD's US vaccination policy and any applicable government regulations related to COVID-19. Individuals hired for GHD positions that require in-person interactions with GHD Clients, or in-person visits to, or work at, GHD Clients sites, must comply with Client imposed requirements, including, in some instances, being fully vaccinated against COVID-19. GHD complies with federal, state, and local laws with regard to accommodations related to this policy.