Project Assistant (0-3 Years)

Company Description

At Coffman Engineers, we serve as both prime consultant and subconsultant on projects large and small, including commercial, retail, healthcare, tribal, industrial, alternative energy and project/construction management. Incorporated in 1979, we have employees in more than 21 locations serving clients across the United States and overseas.

To meet client objectives and to integrate our many disciplines, we can create teams comprised of civil, structural, mechanical, electrical, fire protection, and corrosion control, as well as project/construction managers and professionals in a variety of specialty services. This ability has made us a leader in the engineering and construction communities, and has strengthened our reputation as being progressive, innovative, and a great place to work.

Job Description

The Seattle office of Coffman Engineers is looking for a highly skilled individual to assist Project Mangers, General Managers, Accounting and Project Administrators with project-related administrative functions.

Essential Duties and Responsibilities:

• Input projects into accounting system, opening initial ICE and Outlook folders, filing corresponding contracts, and linking them to FileMaker.
• Input budget maintenances, tracking job order/purchase order/task order budgets to master service agreements/term contracts etc.
• Assist Project Administrator by backchecking invoices and helping prepare invoices by organizing timesheets, attaching receipts to invoices, and providing special forms as requested by clients.
• Expense report audits (specifically checking that receipts and expenses are up to invoicing standards).
• File, track, review, and organize Master Service Agreements and Term Contracts, notifying and resolving problems as appropriate.
• Pull cost reports from accounting system to track labor, travel, materials, and other project expenses for PMs.
• Interface with stakeholders (PMs, clients, accounting) as directed.
• Perform other duties as assigned.

Knowledge, Skills and Abilities:

• Able to multi-task and prioritize in a challenging environment (or demonstrate ability to develop such abilities).
• Experience with general accounting systems, MS 365 Office Suite, and MS Dynamics 365 CRM (a plus).
• Possess strong critical thinking, organizational, and analytical abilities (or demonstrate ability to develop such abilities).
• Maintain positive working relationships with internal and external customers.
• Excellent verbal, written and interpersonal communication skills.
• Proficiency in Microsoft Outlook, Word, and Excel a plus.
• Able to work independently as well as in teams.
• Strong organizational ability; meticulous; high degree of accuracy.
• Positive contributor to overall office and department goals, culture, and morale.

Expected Hourly Rate $23.00 - $27.00.

Qualifications

• High School diploma or equivalent.
• 0 to 3 years of experience in administration, project support, bookkeeping or other related areas.

This position is not eligible for sponsorship.

Additional Information

Why You Want To Work Here

Coffman Engineers is a company that truly focuses on its employees. We support and encourage individually tailored professional and technical advancement as well as personal growth. We offer an excellent salary and comprehensive benefits package (including eligibility for annual bonuses), a desirable location, and a professional office environment with the opportunity to work with a collaborative team.

Coffman offers comprehensive benefits, a flexible PTO program, supportive office environment, professional development opportunities, and regular employee activities (breakfast, wellness activities BBQs, and various social and community activities). But the best part of working at Coffman is being in an environment that allows you to be yourself, be respected, and work alongside other intelligent, motivated people, while you impact the built environment around you! Coffman’ Seattle office is located in a newly renovated office space close to convenient transportation options, the historic Pike Place Market, and all that downtown and the waterfront has to offer

Don’t take our word for it. Check out what others are saying:

http://www.glassdoor.com/Reviews/Coffman-Engineers-Reviews-E409809.htm

Coffman At A Glance:

• 45 years in business 
• 750+ employees serving clients throughout the U.S. and overseas from more than 21 locations
• Multi-discipline engineering services plus corrosion control, commissioning and project/construction management
• 70+ employees in 9 offices, providing Fire Protection services since 2014
• #34 Top 80 Engineering Firms, Building Design + Construction, 2022
• #29 Zweig Group Hot Firm List, Zweig Group, 2021
• #161 Top 500 Design Firms, Engineering News-Record, 2023

Applying

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This position is direct with Coffman Engineers; we are an Equal Opportunity and Affirmative Action Employer of Minorities/Females/Veterans/Disabled individuals.

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www.coffman.com

Twitter: @CoffmanEngineer

Instagram: @CoffmanEngineers

LinkedIn: https://www.linkedin.com/company/coffman-engineers

Facebook: @CoffmanEngineers