Project Assistant

At Horizontal Digital, we hold ourselves to one key belief: You’re only as good as your worst customer experience. This mantra is what drives our digital consultancy to think beyond the easy answers and instead create websites, apps, portals and other experiences that solve customer needs for Fortune 500 companies in intuitive and empathetic ways. And we make this lofty standard a reality by fusing strategy, data, design and technology together to arrive at solutions that set the bar higher for everyone. 

We use these values to fuel superior results: 
 

Lock arms 
We forge relationships that make our impact 1,000x stronger. This means working across departments and engaging both our clients and our communities to deliver the greatest good. 

Show hustle 
We’re not ones to sit on our hands and wait. Instead, we anticipate opportunities, collectively roll up our sleeves and find ways to execute the exceptional. 

Embrace change 
From new technologies to workplace philosophies, we welcome the unexpected and constantly anticipate what’s next. 

Elevate empathy 
We listen before we take action. This means understanding a variety of perspectives and holding ourselves to a higher standard of accountability. 

Never settle 
We motivate each other to push past the easy answers and collectively arrive at bigger, more inspiring ideas. 
 

But enough about us. Let’s talk about you.
We are seeking a Project Assistant to join our growing team. In this role, you will play a crucial role in supporting project operations. You will be responsible for managing project data, financials, resources, and reporting, while problem-solving to ensure smooth project operations in support of Delivery Excellence. 

What you’ll do:

Project Assistance: 

• Assist with resource assignments, time and expense tracking, invoicing preparation and reconciliation, and other financial related project tasks as needed. 

• Maintain files and organize SharePoint folders, ensuring all necessary project documents are organized and accessible. 

• Ensure compliance with project management standards and procedures. 

• Assist with the preparation of project status reports and presentations and update project management tools. 

Data Management: 

• Collect and maintain project data, including budgets, resource allocation, and time tracking. 

• Assist with data entry and analysis as needed. 

• Assist with the creation and maintenance of project databases and spreadsheets. 

Reporting and Analysis: 

• Develop and create comprehensive project reports, dashboards, and presentations. 

• Assist with project documentation, such as contracts, change orders, and progress information. 

• Analyze project data to identify areas for improvement and make recommendations. 

• Track project performance against key metrics and identify deviations from the project plan. 

Problem-Solving and Support: 

• Identify and address data, tools, and process issues proactively and identify opportunities for improvement and to increase efficiency and effectiveness. 

Who you are:

• You get it done. Grit is your middle name. You are organized, have excellent time management skills, and have a spidey sense for issues before they arise. While doing all of that, you have a positive attitude and deliver high quality work.

• You are flexible and nimble with the ability to handle multiple demands and shifting priorities. Ambiguity is not something that scares you.

• You have strong organizational and time management skills, and the ability to work independently and as part of a team. 

• You’re an outstanding communicator. You can convey information to all key stakeholders in both written and verbal formats.

What you bring:

• 1-3 years of administrative experience, preferably in a project-oriented environment. 

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint). 

• Experience with SharePoint and Smartsheet, preferred

• Experience with project management tools (e.g., Jira/Confluence), preferred 

Keywords: Project Coordinator, Associate Project Manager, Assistant Project Manager, Program Management Intern, Project Administrator, Project Support Specialist

The above description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.