Project Assistant - Level III - Marketing

DESCRIPTION

Job Summary:

Applies developing business process and project management skills in a marketing context under the supervision of a project manager. Manages small portions of well-defined projects and provides administrative and logistical support to the project team.

Key Responsibilities:

• Serve as a support resource on projects, developing basic project management skills and general business knowledge.
• Assist in identifying, tracking, and working with others to resolve project issues while developing the ability to do this independently.
• Monitor and communicate project status to the team, developing skills to perform this autonomously.
• Provide administrative support, including budget planning, tracking, research, and analytics.
• Assist with project plan design, development of timelines, and risk management.
• Support the documentation and sharing of team learnings across projects, using lessons learned from other sources.
• Maintain project notes, databases, and records, and communicate status updates to the Project Manager.

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• Communicates Effectively: Deliver clear, multi-mode communication tailored to different audiences.
• Customer Focus: Build strong relationships with customers and deliver customer-centric solutions.
• Manages Complexity: Interpret complex, high-volume, and sometimes contradictory information to solve problems effectively.
• Manages Conflict: Handle conflicts effectively with minimal disruption.
• Plans and Aligns: Prioritize work to meet organizational goals.
• Resourcefulness: Secure and deploy resources efficiently.
• Project Issue and Risk Management: Identify, assess, and prioritize project risks and issues, and take actions to minimize negative impacts.
• Project Resource Management: Develop and manage resource plans, including expenses and headcount, to meet project needs.
• Project Schedule Management: Manage project timelines using recommended tools and processes.
• Project Scope Management: Ensure the project includes only the work required to achieve the defined deliverables.
• Values Differences: Recognize and appreciate the value of diverse perspectives and cultures.

• High school diploma or certificate of completion of secondary education.
• College degree preferred.
• Licensing may be required for compliance with export controls or sanctions regulations.

1. Initiating NFA requests in the Export organization for global parts setup.
2. Managing PPAP requests, source release approvals, and coordination with cross-functional teams.
3. Handling global parts inquiries and collaborating with the Global PDC team for part forecasting.
4. Conducting global back-order analysis and follow-ups with purchasing teams.
5. Coordinating aftermarket parts setups and export projects, such as ISX15 Camshaft and ISX12 Water Pumps.
6. Collaborating with global teams for exports, product launches, and aftermarket part penetration.
7. Managing end-to-end parts setup processes and monitoring monthly/annual export sales targets.
8. Knowledge of systems like Parts Information Management (PIM) and Global Order Management System (GOMS) is preferable.