Project Associate – Finance & Administration (Cox's Bazar)

Project Associate - Finance & Administration assists Ipas Bangladesh Cox’s Bazar project and finance team in reviewing bills/vouchers, accounting and general financial and administrative management to support the country program. The responsibilities of this position include reviewing of invoices, expenses reports, timely accounting entry in financial software, payment and coordination with Ipas Bangladesh project and country office team members as necessary. S/he is also responsible for assisting with month ends, other reporting and providing assistance in budget vs actual expenditure tracking in accordance with the Ipas Standard Operating Procedures (SOPs).

Key Responsibilities 

Payment Processing:
• Scrutinize all vendor bills/invoices as per Ipas SOP and financial manual, ensure mathematical accuracy and calculation of necessary deduction as per statutory rules, prepare voucher package for payment. 
• Review expense reports and provide assistance/support for necessary correction.
• Support program staff in proper account coding of the expenses, requisitions etc. 
• Assist/collect quotations for procurement of logistics and services for meeting, training and workshops.
• Ensure timely payment to vendors and make required coordination.
• Maintain petty cash. 
• File all accounting and voucher related documents as required.

Workday Entry/Accounting:
• Make entry of transactions in Workday, bank register and advance register.
• Review expense reports in Workday.

Reporting:
• Assist/prepare monthly budget vs actual report immediately after month end and share with Project Manager and team.
• Any other duty as may be assigned by the supervisor.

Budgeting and budget monitoring:
• Assist project team to prepare budget for different program events.
• Provide assistance in monitoring activity budget vs actual expenditure.

Office Maintenance & Administrative support:
• Responsible for managing the office space which includes but is not limited to managing lease deed, repairs and smooth utility services etc.
• Supervises the maintenance of office equipment including photocopier, printer, door access control etc.
• Responsible for the facilities day-to-day operations (such as distributing building access keys and back-up to security access cards etc.)
• Responsible for managing rented vehicles/transports as per agreement. 
Qualifications and Experience
• Master of Commerce in Accounting, Management or Finance from a reputed institution.
• At least 5 years of professional work experience preferably two years with an international NGO.
• Well organized, ability to assume broad responsibilities for complex administrative functions.
• Relevant technical expertise with financial accounting methods.
• Demonstrated computer experience and use of accounting software.
• Fluency in written and spoken English.
• Ability to organize people and activities.
Salary & Benefit
Annual gross salary BDT 1,139,628 and other benefits include:
• 10% Contributory Provident Fund
• Festival Bonus, equivalent to one month’s gross salary per year
• Gratuity, equivalent to one month's gross salary based on the last gross pay for every completed year of service
• Health insurance coverage, including spouse
• Life Insurance
• Professional development opportunities

Ipas is strongly committed to providing a work environment that is free from all forms of harassment, discrimination, and inequity. We recruit, employ, train, promote, and compensate our personnel without regard to race, age, sex, religion, national origin, color, creed, ancestry, citizenship, marital status, veteran status, military service, disability, genetic information, gender identity, gender expression, transgender status, sexual orientation, or any other personal characteristic protected by law or outlined by Ipas policy.
 

Ipas is strongly committed to providing a work environment that is free from all forms of harassment, discrimination, and inequity. We recruit, employ, train, promote, and compensate our personnel without regard to race, age, sex, religion, national origin, color, creed, ancestry, citizenship, caste, ethnicity, regional identity, tribal identity, marital status, veteran status, disability, genetic information, gender identity, transgender status, sexual orientation, or any other personal characteristic protected by law or outlined by Ipas policy. Ipas acknowledges that these personal characteristics may differ in different contexts.