Project Coordinator

👋 Hello! We’re Spectrum One. We’re on a mission to provide top-notch software development services to growing startups and multinational corporations worldwide. With your help, we aim to become the world’s leading strategic technology partner.

Since 2015, our support has helped clients raise $150M in funding, and our services are now present in different parts of the world. We owe this biggest milestone to the help of our employees, who make up the best team in town. 

Highlights

🙌 9 years in the software development industry

📈 Profitable; net revenue growth of 200% in 2021

💰 Over $150M raised funding by our clients

🌐 Work anywhere in the world with our permanent work-from-home setup

🏆 As a shapeshifter in Spectrum One, you’ll get the opportunity to help grow the company's direction. We don’t micro-manage. We love hustlers who take ownership of their roles. But you’ll get guidance and plenty of support from each other on the team. You’ll be in an environment where learning is always encouraged to empower you to do your best.

✅ Competitive salary package

✅ Work-from-home setup (with regular office visits)

✅ 30 days of time off per year (15 vacation days, 15 sick leaves)

✅ Bi-annual performance bonus and salary reviews

✅ Monthly virtual social activities (movie nights, game nights, kapihan sessions, knowledge sharing, etc.)

✅ Annual company-wide face-to-face team building and year-end celebrations

✅ Quarterly face-to-face chill-outs with your team

✅ Company-sponsored learning opportunities and professional certifications

✅ Paid Philippine-holidays

✅ HMO on your first day

✅ Birthday treats, care packages, free vaccinations, etc.

✅ Company-provided MacBook

As a Project Coordinator within our software company, you will play a crucial role in supporting the planning, execution, and monitoring of software development projects. This position requires a detail-oriented individual with strong organizational skills, excellent communication abilities, and a deep understanding of software development processes.

•  Project Planning and Scheduling:

  • Assist in the development of project plans, timelines, and milestones in collaboration with project managers and development teams

  • Coordinate resources, tasks, and dependencies to ensure project objectives are met within established deadlines

  • Monitor project progress and identify potential risks or deviations from the plan

• Communication and Stakeholder Management:

  • Serve as a primary point of contact for project-related inquiries and communications

  • Facilitate regular meetings, including kick-off meetings, status updates, and retrospectives, and ensure clear documentation of meeting outcomes

  • Communicate project status, issues, and risks to stakeholders, including project managers, team members, and clients
    
    

• Documentation and Reporting:

  • Maintain project documentation, including project charters, scope statements, and risk registers

  • Generate and distribute regular project status reports, highlighting key metrics, accomplishments, and upcoming milestones

  • Ensure documentation is accurate, up-to-date, and accessible to relevant stakeholders
    
    

• Risk Management and Issue Resolution:

  • Identify project risks and issues, assess their potential impact on project outcomes, and propose mitigation strategies

  • Work with project managers and teams to address and resolve issues promptly, escalating when necessary

  • Continuously monitor project risks and take proactive measures to minimize their impact on project success
    
    

• Cross-Functional Collaboration:

  • Facilitate coordination and information sharing among team members to drive project success
    
    

• Regular Check-ins:

  • Conduct weekly one-on-ones or check-ins with a team of developers

  • Measure engagement levels, track project statuses, coordinate help items with management, and provide timely resolution
    
    

• Timekeeping and Leave Management:

  • Assist in timesheet tracking and monitoring of leave requests and approvals

  • Ensure timely and accurate recording of leave usage with the People Ops team

  • Coordinate holiday swaps and communicate related announcements to the team

• Administrative Support:

  • Provide administrative support to the CEO, Managing Partner, and/or the People Operations team on day-to-day operational needs

  • Manage the calendars and appointments of the team

  • Keep internal trackers and documents updated and maintained timely and accurately

  • Other administrative tasks, as assigned
    
    

• Bachelor's degree in computer science, information technology, or related field

• 3+ years of experience as a project coordinator/ manager; experience working for a software company is a plus

• Excellent communication and interpersonal skills, with the ability to interact effectively with technical and non-technical stakeholders

• Client facing experience is a huge plus

• Detail-oriented with a focus on accuracy and quality in work output

• Ability to multitask, prioritize tasks, and adapt to changing priorities in a dynamic environment

• Open to work from 8pm to 5am Philippine Time or at least be online and attend calls between 9pm to 1am Philippine Time (US/ Chicago time zone)
  
  

Want to learn more? Please visit our website at spectrumone.co.