Project Coordinator

DESCRIPTION

Michael Baker International is currently seeking a Project Coordinator for our Jacksonville, FL location. The Project Coordinator will play a significant role in the operations of the team. You will provide direct support to Project Managers and the Project Controls team on various tasks, including document formatting and preparation, invoice review support, and other general office administrative project-related needs. A high level of professionalism and awareness is required along with a sense of pride in knowing that you 'Make a Difference' in your role as a Project Coordinator.

This position is considered a hybrid remote position with flexibility.

RESPONSIBILITIES INCLUDE:

• Provide overall support to the Jacksonville office
• Assist in the preparation of monthly progress reports/invoices
• Preparation and modification of Microsoft Project schedules based on information from the cost proposal and feedback from the Project Manager
• Assist in procuring information and providing coordination support for project and subconsultant contracts
• Assist in running and printing weekly reports from the firm's Oracle system as needed for Project Managers and other key staff
• Provide formatting assistance for MS Word, Excel, Project, and Adobe Acrobat
• Coordinating project deliverables with project managers and other staff while adhering to project deadlines
• Heavy formatting/word processing of documents including technical specifications, prior to release to the client and typically under strict deadlines
• Assisting with small and large document production and/or coordinating outsourced vendor print orders
• Providing basic invoicing support duties
• Organize, file, and maintain document library
• Assist as necessary with assembly of reports or marketing/proposal submittals
• Compile and analyze basic information for inclusion in reports or presentation materials
• Other special requests and duties as assigned

PROFESSIONAL REQUIREMENTS

• The Project Coordinator must be highly proficient in MS Excel, Word, Project, Adobe Acrobat
• Must have a positive team-first attitude, working toward the common goal of keeping our office a great place to work, and addressing items needed to make that happen
• Must have the ability to work both independently, with limited supervision, and as part of a team
• Must have excellent attention to detail, and the ability to professionally handle multiple interruptions throughout the day and manage multiple projects in a somewhat fast-paced environment
• Highly organized with both electronic filing and hard copy documentation
• Ability to interact effectively with all levels of Michael Baker staff and external Clients and Agencies
• Must have excellent communication skills for internal associates and external clients
• Ability to multi-task and delegate requests for information to appropriate Michael Baker departments
• Ability to write, communicate, and provide explanation clearly and effectively
• Must have a GED or high school diploma and have a minimum of five (5) years of related work experience in a general office environment
• Excellent English language skills, written and verbal, are essential to success in this role

Michael Baker International, a leading provider of engineering and consulting services, including design, planning, architectural, environmental, construction and program management, has been solving some of the world's most complex infrastructure challenges for more than 80 years with a legacy of expertise, experience, innovation and integrity.

Based in Pittsburgh and with nearly 100 offices nationwide, we partner with clients on everything from roads, bridges, tunnels, mass transit, and airports, to water treatment plants, arctic oil pipelines, environmental restoration and specialized overseas construction. We serve as a trusted adviser to the communities we serve, making them safer, more accessible, more sustainable and more prosperous.

We provide visionary leadership in facilitating transformational change for our clients. Our work delivers differentiating innovations and dedicated experts who challenge the status quo and share a world of diverse experience and an impassioned entrepreneurial spirit. We deliver quality of life.

We Make a Difference.

Michael Baker International is proud to be an Affirmative Action/Equal Opportunity Employer. Michael Baker International provides equal employment opportunity for all persons, in all facets of employment. Michael Baker International maintains a drug-free workplace and performs pre-employment substance abuse testing and background checks. As a covered federal contractor, Michael Baker International is required to comply with Executive Order 14042, Ensuring Adequate COVID Safety Protocols for Federal Contractors, and its implementing guidelines. If the federal vaccine mandate is found to be valid and enforceable, this will include ensuring that all covered employees are fully vaccinated for COVID-19, except in limited circumstances where there is a legal entitlement to an accommodate. In addition, you may be subject to current or future state or local COVID-19 vaccine mandates that could become a condition of your employment based upon your work location or involvement on a project. Accordingly, Michael Baker encourages you to provide satisfactory proof that you are "fully vaccinated" for COVID-19 so as to ensure compliance with any potential applicable federal, state, or local laws. We encourage all qualified applicants to apply for any open position for which they feel they are qualified and all will receive consideration for employment without regard to race, color, religion, age, gender, sexual orientation, gender identity, national origin, citizenship status, marital status, genetic information, disability, protected veteran status or any other legally protected status.

EEO is the Law. Applicants to and employees of Michael Baker International are protected under Federal law from discrimination.Michael Baker International is currently seeking a Project Coordinator for our Jacksonville, FL location. The Project Coordinator will play a significant role in the operations of the team.You will provide direct support to Project Managers and the Project Controls team on various tasks, including document formatting and preparation, invoice review support, and other general office administrative project-related needs. A high level of professionalism and awareness is required along with a sense of pride in knowing that you 'Make a Difference' in your role as a Project Coordinator.This position is considered a hybrid remote position with flexibility.