Project Coordinator

Here at DIALOG, we are passionate about design and believe it can and should meaningfully improve the wellbeing of our communities and the environment we all share.

We are a multi-disciplinary collaborative of architects, interior designers, urban designers and planners, structural, mechanical and electrical engineers, and landscape architects who design for community wellbeing and urban vibrancy. We are a fun-loving bunch of big thinkers and do-gooders, who are collaborative in our approach, diverse in our perspectives, aspirational in our pursuits, and optimistic about what’s next. We’re always looking for passionate people who share our values and care as much about our communities as we do. We're proud to be a Certified B Corporation and 2024 Best of Practice Award Winner, committed to using our design practice as a force for good in the world.

Explore our studios and join us!

Please note, this role requires in-studio presence therefore the successful candidate must be located in Edmonton, Alberta.

How you'll make a difference:

• Be fully immersed in project responsibilities by reading and understanding the client contract.
• Create projects within our financial system and ensure details are kept up to date and on time.
• Create National Building Code Schedules of Professional Involvement when needed. Mark-up/edit as directed.
• Assist in the preparation of permit applications, project schedules, and resourcing.
• Maintain project file management.
• Prepare, issue and track fee letters, project status reports and other documentation.
• Assist with the preparation of project pursuits.
• Ensure document quality, accuracy, and compliance with procedures.
• Track and follow up on key action items and project milestones
• Taking and issuing meeting minutes
• Creating and executing client and sub-consultant agreements
• Provide ongoing administrative support, including but not limited to:
• Calendar coordination, email correspondence, travel booking, and expense claims.
• Occasionally support studio events and initiatives.

Who you are:

• Solutions-oriented, self-motivated, proactive, problem solver
• Personable, professional manner with excellent communication skills
• Accurate, complete project documentation (with little to no margin for error)
• Maintain strong client and consultant relationships.
• Collaborative and able to help other team members.
• Able to prioritize and manage time to meet tight deadlines.
• Reliable and resourceful, a “go-to” person for the team.
• Able to cope with pressure and handle complex tasks simultaneously.
• Work independently with minimal managerial supervision.
• Aware of projects and the status of proposals and have an overall sense of what is going on to keep the team up to date.
• Embody DIALOG values (internally and externally)

Education:

• Completion of a post-secondary program in administration is an asset.
• A certificate or diploma in architectural technology, interior design technology, or a certified associate in project management certification is an asset.

Experience:

• 1-3 years of project coordination experience
• Experience in construction coordination, architectural or engineering consulting, and/or project management is required.
• 3-5 years of administrative experience
• Advanced Microsoft Office Suite (including MS Project, MS Word, MS Excel, MS PowerPoint, MS Teams
• Adobe Acrobat and InDesign
• Bluebeam
• Miro
• Ability to pick up new software and adapt as practice changes.

At DIALOG, you'll have the opportunity to make a real difference in the world. We encourage you to apply!

Perks & Benefits

Parental leave top-up programs for all parents upon the birth or adoption of a child, RRSP matching, competitive medical and dental benefits coverage upon the first day of employment, discounted memberships, encouraged work/life balance with gifted time off during the holiday season and Vacation Buy-Up program, and reimbursement for professional memberships and dues are just a few of the benefits that DIALOGers enjoy.

Professional Development

DIALOG offers continued professional growth through leadership development opportunities specifically designed for our collaborative culture. Among others, some of our programs include: CoachDIALOG which equips our coaches with essential communication and feedback strategies for building great teams; Integrateducation™ supports DIALOGers in accredited continuing education opportunities; technical skills development via e-learning pathways; and financial support for relevant external learning opportunities. 

Equal Opportunity

DIALOG celebrates diversity and is an equal opportunity employer. We are committed to an inclusive environment for all, free of discrimination and harassment. Employment-related decisions are made without regard to sex, religion, ethnicity, sexual orientation, disability, age and race. In accordance with DIALOG’s Accommodation Policy, accommodations for people with disabilities are available upon request for candidates throughout the selection process.