Project Coordinator

VaynerMedia is a full-service digital agency built for the now. We partner with clients to drive their business outcomes with best-in-class creative, modern video production, media planning & distribution, influencer marketing and everything in between.  We’re looking for a motivated, detail-oriented person with 1-2 years of experience managing projects, coordinating teams, and/or other planning-related duties to join our team as a Project Coordinator.  

Who are you?

A highly organized self-starter who is excited to be a driving part of the creative and content development process to ensure successful delivery of work for our clients.  

You should be driven to push work toward completion by understanding what the vision is, what the path is, and what success looks like for all stakeholders, with an eye on four core responsibilities:  Budget, Schedule, Resources & Logistics, and Processes.  

Responsibilities 

• Own small projects, one off requests, & in-retainer tasks

• Develop full timelines, including inter-department touch-points, milestones & due dates

• Coordinate tasks, priorities and deliverables with team stakeholders (internal and client) throughout the project lifecycle

• Route all projects through the appropriate departments and approvals

• Support the Project Management lead to:

• Manage various work streams assigned by the PM

• Resolve any immediate issues related to projects

• Ensure that all project deliverables fit into the timeline

• Update and maintain organization of all creative files

• Manage and track against project/retainer budgets and deliverables

• Manage resources involved in assigned projects

• Enter/update plans, costs, & assignments for all project types (creative, strategy, paid, etc) in Workfront

• Work with cross-functional teams (Creative, Account, Insights & Strategy, Studio) to ensure that all team members understand tasks, next steps, and deliverables at every stage

• Lead and schedule necessary project-related meetings such as kickoffs, brainstorms, and reviews

• Be client-facing to speak to timing & deliverables

• Assist in writing small SOWs, as assigned by PM

The ideal candidate has:

• 1-2 years of post-college experience managing projects, coordinating teams, and/or other planning-related duties, preferably in the social / digital space. 

• Understanding of creative development and asset creation processes

• A cool, calm and collected approach to problem solving

• A collaborative and team-based approach

• Ability to thrive in a fast-paced, high-pressure environment