Project Coordinator

Project Coordinator - ( 230001WH )

Description

Grounded in safety, quality, and ethics, our experts lead their fields and guide our work with rigor, a creative spirit, and vision for growth. We draw from more than 20 technical specialties around the globe and are committed to fostering an inclusive community of diverse talents, backgrounds, and expertise. We're a place to apply your passion and collaborate with top environmental talents on work that's critical to our clients and the communities we support.

Your Opportunity

Your role will be to provide qualified administrative support to our client focused team.

Your Key Responsibilities

• Prepares correspondence, approval requests associated with adding new staff to the Program, program and project reports, meeting agendas, meeting notes, spreadsheets, presentations, and other program related internal and external correspondence.
• Organizes, attends and records meeting notes, decisions and action items, including the coordination and tracking of action items and deliverables for team meetings.
• Creates and maintains program deliverables at the direction of the Program Manager.
• Supports Project Accountant with development and finalization of monthly invoice and associated progress report.
• Maintains Program Administrative Procedures Manual.
• Processes expense reports, invoices, purchase orders, timecards etc. for Program Manager.
• Manages calendars, schedules meetings, books meetings rooms.
• Coordinates travel itineraries, approvals and local arrangements for Stantec staff working on the Program.
• Assists with document control including filing and archiving utilizing our network servers, client network servers, and SharePoint sites.
• Serve as liaison to client Supervising Administrator.
• Ability to work in an integrated office with client staff and other consultant staff.
• Performs other administrative duties as required.

Qualifications

Your Capabilities and Credentials

• Excellent written and verbal communication skills.
• Strong multi-tasking skills with the ability to prioritize and organize multiple concurrent assignments.
• Ability to work effectively under pressure in a fast-paced environment.
• Must be willing and able to take initiative when needed.
• Ability to deal with difficult situations and/or people in a calm and professional manner.
• Proficiency in MS Office Suite and MS SharePoint.
• Ability to learn invoice drafting process and basic understanding of invoice information generated from our Oracle financial systems.
• Must have a good driving record and valid Driver's License.
• Prior to employment with Stantec, this position will require the successful passing of a drug and alcohol screen.

Education and Experience

High School Diploma with minimum of 3 - 4 years experience OR Post Secondary degree in related field with minimum of 1 - 2 years experience OR equivalent combination of education and experience.

Will be working in an integrated program management office (PMO) in the client's office space with consultant and client staff. Typical office environment working with computers and remaining sedentary for long periods of time.

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

Stantec is a place where the best and brightest come to build on each other's talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best. #FeelingEnergized

Benefits Summary: Full-time and part-time employees have access to medical, dental, and vision plans, a wellness program, health saving accounts, flexible spending accounts, 401(k) plan, employee stock purchase program, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage and paid family leave. Employees will receive ten paid holidays in each calendar year. In addition, employees will be eligible to accrue vacation between 10 and 20 days per year and eligible for paid sick leave (and if more generous, in accordance with state and local law).

Temporary employees have access to 401(k) plans, employee stock purchase program, and paid leave, in accordance with state and local law.

Primary Location : United States-Utah-Salt Lake City

Organization : BC-2037 EnvSvcs-US Mountain

Employee Status : Regular

Job Level : Individual Contributor

Travel : Yes, 10 % of the Time

Schedule : Full-time

Job Posting : Apr 26, 2023, 2:54:41 PM

Req ID: 230001WH

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment. EEO including Disability/Protected Veterans