Project Coordinator

Job Title: Project Coordinator

Location: Phoenix AZ

At Dover Food Retail (DFR), our employees are the pillars of our success. Hence, we've created a culture that values innovation, teamwork, and dedication. From the day you join us, you'll find a rewarding work environment with substantial benefits that include:

• On your first day, you become eligible for Medical, Dental, and Vision insurance, along with Prescription coverage
• We respect your need for work-life balance; hence, we offer Paid short and long-term leave disability insurance, paid vacation, and paid sick leave
• To secure your future, we offer 401k Retirement Plan matching
• Manage your expenses better with our Flexible Spending Account
• Enjoy 11 Paid Holidays each year - because everyone deserves a break!

What the Role Involves:

As a Project Coordinator, you'll be responsible for being the go-to person for those working on the project. Team members rely on the Project Coordinator to support Project Coordinators & Project Managers when needed. The Project Coordinator provides customer service and support assistance and deals with planned budgets and associated costs. This position will report to the Coordination Manager.

• Partner with other Project Coordinators and Project Managers on daily activities.
• Book local travel for field employees.
• Work with Contractors, coordinate equipment delivery and schedules for projects.
• Coordinate customer's projects.
• Collaborate with project team to understand and assist with tracking RFQs and orders, task and project assignments.
• Maintain good communication with technicians and contractors to assure timely and efficient completion of jobs, proper communication of issues, and proper documentation of the entire process.
• Data entry, scheduling and hosting conference calls and webinars.
• Maintain contact with sub-contractors, vendors, and customers.
• Interaction with other departments outside of the PM group such as finance, shipping and receiving, scheduling, sales, install team as projects require
• Assist the PC or PM in the drafting and issuance of project proposals, RFP's, budgets, change orders and preliminary schedules.
• Knowledge of construction notice of commencement NOC documentation and job permitting documentation.
• Issue Contracts, Letters of Intent, Purchase Orders, etc. (familiar with AIA)
• Provides regional support by developing and maintaining positive relationship with the internal departments, customers and vendors, for estimating programs and projects.
• Assist the PC's or PM's in the review of Contractor quotations to ensure that only fair and reasonable pricing is recommended for approval.
• Track & manage change orders per project.
• Ensure all required project close out documents are obtained.
• Ensure accuracy of all work, process all required paperwork.

Basic Qualifications:

• High school diploma, college education or equivalent experience.
• Two to four years of experience in a projects-related or administrative/office role.

The Ideal Candidate:

• Experience at working both independently and in a team-oriented, collaborative environment is essential.
• Experience in creating agendas, correspondence, documentation, and presentations.
• Microsoft Office Suite - Outlook, Excel, Word and Power Point, and capable of learning other personal computer applications (AS400 & Maxwell).
• Basic understanding of Job Cost Accounting.
• Able to multi-task.
• Good problem resolution skills to make decisions related to customer issues, and escalate to Coordinator or Coordination Manager.
• Follow up and follow through are critical elements in this position.
• Flexible during times of change.
• Persuasive, encouraging, and motivating.
• Excellent customer service skills.
• Strong written and oral communication skills, able to communicate effectively and expeditiously while maintaining professional conduct with all levels of the organization as well as third parties.
• Effectively prioritizes and executes tasks in high-pressure environments, able to manage project adjustments and alterations promptly and efficiently.
• Prepare and use excel spreadsheets, basic calculations and formulas.

Why Choose Dover Food Retail?

We believe in a collaborative entrepreneurial spirit and winning through our customers. We value and respect our employees, expecting results through high ethical standards, openness, and trust. Join us to be part of a company that is committed to delivering what it promises and has a reputation for quality.

We celebrate diversity and are committed to creating an inclusive environment for all employees. Individuals with disabilities who require reasonable accommodations to perform the essential functions of this job are welcome to apply.

Embark on a fulfilling journey with DFR, where your skills are valued, your growth is nurtured, and your achievements are recognized.

Apply today!

Our Story:

Dover Food Retail (DFR) is a leading manufacturer of Display Cases, Specialty Products, Refrigeration Systems, Power Systems and Comprehensive Services; and leading our industry by Innovating What's Next in glass doors and intelligent merchandising technologies that keep food safe under brands such as HillPhoenix and Anthony.

DFR is part of the Climate & Sustainable Technologies segment of the Dover Corporation® (NYSE: DOV). Dover is a diversified global manufacturer with annual revenues in excess of $7 billion.

DFR is built on creativity and customer-centric innovation delivered by people invigorated by a strong sense of responsibility to help our customers win in their marketplaces. The relationships we build with our customers are as important to our success as the products we manufacture. This collaborative environment delivers FRESH THINKING, reassuring our customers that they choose the best when they choose to work with the people of Dover Food Retail.

Apply today!

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The statements herein are intended to describe the general nature and level of work being performed by employees and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the Company.

Dover Food Retail is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without discrimination based on race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, age, genetic information, or any other factors prohibited by law.