Project Coordinator

Ascend Learning is a national leader in data driven, online educational solutions for learners, educators and employers in high-growth, licensure-driven professions spanning healthcare, fitness and wellness, skilled trades, insurance, and financial services. We are passionate about accelerating learning while impacting job readiness, employment success and employee retention with the belief that our work changes lives.

Our culture is intentionally results-driven and selfless with a relentless focus on our customers. We believe in trust, transparency, freedom, and responsibility with a commitment to meritocracy, inclusion and diversity of thought. Continual investment in our over 1400 employees is also a core principle realized through ongoing professional development and providing opportunities to grow, develop and lead. Ascend Learning is headquartered in Burlington, MA with additional office locations and remote workers in cities across the U.S. and in the U.K.

Since 1987, the National Academy of Sports Medicine (NASM) has set the standard in certification, continuing education, solutions and tools for health and fitness, sports performance and sports medicine professionals. NASM has pioneered evidence-based health and fitness solutions that optimize physical performance and allow individuals to achieve a variety of fitness activity goals.

NASM is hiring a Project Coordinator in our Gilbert, AZ office. This is a full-time position reporting to the Sr. Project Manager. The Project Coordinator supports multiple project teams and project management activities. The role works closely with the PMO department lead and is responsible for meeting documentation, vendor and budget management, assisting with planning meetings, and monitoring, organizing and controlling project activities. The role will work on multiple and simultaneous projects in a fast-paced and constantly evolving team environment. This role collaborates with personnel from various departments within NASM.

Responsibilities:

• Maintain and monitor project plans, project schedules, budgets, and expenditures.
• Organize, attend, and participate in stakeholder meetings.
• Document and follow up on important actions and decisions from meetings.
• Prepare for and facilitate meetings where appropriate and distribute minutes to all project team members.
• Provide administrative support as needed.
• Undertake project tasks as required.
• Ensure projects adhere to management frameworks.
• Maintain all project-related documentation, including but not limited to contracts, invoices, and payment records.
• Prepare and review project proposals, progress reports, memos, meeting minutes and emails, and direct to other staff appropriately.
• Ensure all necessary processes and materials are current and properly stored.
• Ensure project deadlines are met.

Job Specifications:

• Bachelor's degree or professional certificate in a relevant field
• Previous experience in project coordination or similar administrative work preferred

Skills and Abilities:

• Oral and written communication skills
• Ability to perform work independently and under direct supervision
• Ability to handle basic issues and problems and refer more complex issues to higher-level staff
• Project management skills
• Research and problem-solving skills
• Time management skills and ability to work under tight deadlines
• Competency in Microsoft applications including Word, Excel, and Outlook
• Documentation management
• Ability to use project management tools with high proficiency
• Attention to detail, even under pressure
• Strong organizational and multi-tasking skills
• Ability to facilitate collaboration

This position requires that the employee be fully vaccinated against COVID-19, unless an exemption has been granted by Ascend Learning for a religious, health-related or other legally mandated reason, which will be considered on a case-by-case basis in accordance with applicable law. Ascend will accept all COVID-19 vaccines that have been approved or authorized for Emergency Use Authorization by the US Food and Drug Administration (FDA) or COVID-19 vaccines recommended by the World Health Organization (WHO).

Individuals are considered "fully vaccinated" (1) two weeks after their second dose in a 2-dose series (such as Pfizer or Moderna vaccines); or (2) two weeks after a single-dose vaccine (such as Johnson & Johnson's Janssen vaccine). Ascend Learning's current policy also requires that individuals visiting our offices be fully vaccinated against COVID-19.

In line with our commitment to the safety and wellbeing of our employees, if we choose to interview you and you are fully vaccinated, we may invite you to interview in our office. If you are not fully vaccinated and we choose to interview you, we will arrange for a virtual interview.

Ascend Learning, LLC is proud to be an equal opportunity employer(M/F/Vets/Disabled). No agency or search firm submissions will be accepted. Applications for U.S. based positions with Ascend Learning, LLC must be legally authorized to work in the United States and verification of employment eligibility will be required at the time of hire.

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