Project Coordinator

At Uni Systems, we are working towards turning digital visions into reality. We are continuously growing and we are looking for a Project Implementation Coordinator to join our UniQue team in Belgium!

What will you be doing in this role:

• Tracking, monitoring and reporting on project progress for various stakeholder reporting
• Organizing, preparing, coordinating and managing the project meetings
• Documenting the action items in meetings and follows-up with the relevant members of the project team
• Lead the administrative coordination of physical meetings with stakeholders, preparing agendas, documentation folder, and the overall organization including social events organization
• Providing support in the execution of activities for and in monitoring the execution of project work plans and ensures that project activities are properly and realistically scheduled, monitored and reported.
• Acting as the documentation custodian for the project; assists in writing reports, official letters and other project related documentation.
• Reporting to project management team in intervals as requested,
• Creates, maintains and improves the project SharePoint libraries, internal and external portals, and project wiki pages;
• Manages the permission levels for the project team members to access to the project portals, and provision of support to the project team members in utilization the SharePoint (SP) portal.
• Maintains the documentation configuration baselines and logs; and implements the change management process for the documentation;
• Performs other related duties as required.

What do you need to succeed in this position?

• Project management:
• Extensive experience in project management with distributed teams;
• Strong knowledge of project management principles, practices and procedures;
• Service management frameworks:
• Good knowledge of ITIL framework;
• IT literacy:
• Proficiency in the use of Microsoft Office Suite;
• Knowledge of Microsoft SharePoint with relevant experience;
• Ability to create and maintain JIRA projects;
• Understanding of complexity of modern Data Centers technologies;
• Knowledge of SCRUM agile methodology;
• Ability to take meeting minutes and draft comprehensive summaries;
• Ability to establish and maintain effective working relationships with stakeholders with positive attitude;
• Thorough knowledge of the English language, both written and spoken, is essential; with ability to write concise documents for different audiences
• An active NATO level security clearance is mandatory at application time

At Uni Systems, we are providing equal employment opportunities and banning any form of discrimination on grounds of gender, religion, race, color, nationality, disability, social class, political beliefs, age, marital status, sexual orientation or any other characteristics. Take a look at for more information.