Project Coordinator

About Us

At HDR, we specialize in engineering, architecture, environmental and construction services. While we are most well-known for adding beauty and structure to communities through high-performance buildings and smart infrastructure, we provide much more than that. We create an unshakable foundation for progress because our multidisciplinary teams also include scientists, economists, builders, analysts and artists. That's why we believe diversity is our greatest strength. HDR is proud to be an equal opportunity workplace and an affirmative action employer.

Watch Our Story:' https://www.hdrinc.com/our-story'

We believe that the way we work can add meaning and value to the world. That ideas inspire positive change. That coloring outside the lines can illuminate fresh perspectives. And that small details yield important realizations. Above all, we believe that collaboration is the best way forward.

Primary Responsibilities

The Project Coordinator will work with Building Engineering Services (BES) Project Managers and other technical team members in support of the BES Market Sectors and Business groups that BES supports. The duties of the Project Coordinator may include any or all of the following,

• Assist BES Project Managers or Designees',
  • Download required HDR project initiation documents and assist as directed to complete
  • Download required HDR project execution documents and assist as directed to complete
  • Update project financial records as directed
  • Download project financial information as directed
  • Apply company quality assurance guidelines and procedures for project document management throughout project
  • Assist with preparing expense reports and booking travel
  • Assist with preparing project progress reports for monthly invoicing
  • Attend project meetings and prepare detailed minutes of meetings
  • Perform project filing of hard-copy documentation.
  • Assist in project closeout activities as directed
• Perform project construction administration activities,
  • Document Management. Establish a document filing, distribution, retrieval, and management system that provides for the identification of critical project records, and distribution, tracking, action notification and status reporting of items requiring iterative review and comment, response or signature to reach closure.
  • Administration of Submittal requirements
  • Administration of O&M manual reviews
  • Maintain submittal schedule and records
  • Maintain RFI Logs and records
  • Log project controls documentation and generate tracking reports
  • Able to conduct Project communication and Project collaboration system workshops with project teams and Owners.
  • Additional services as defined in contract
• Work collaboratively with Information Technology
• Support project team members on the completion of documents, including supporting the formatting, word processing, editing and organization of project documents, reports and correspondence
• Create, develop and edit PDF files, Word documents and templates, Excel spreadsheets and charts and PowerPoint presentations based on input from project team members
• Responsible for uploading documents to our in-house filing systems (ProjectWise and/or Newforma)
• Work collaboratively with peers in Omaha and other HDR offices
• Other duties as requested

Required Qualifications

• Associate degree in a closely related field or combination of education and relevant experience.
• A minimum of 2+ years related experience.
• Proficiency in Microsoft Word, PowerPoint and Excel.
• An attitude and commitment to being an active participant of our employee-owned culture is a must.
• Highly organized, detail oriented, strong communicator.
• Billing and financial management experience.
• Excellent at multi-tasking with minimal supervision.

Preferred Qualifications

• Bachelor's degree preferred.
• Adobe Acrobat or Bluebeam ReVu PDF editing software experience preferred.
• Experience working on large projects preferred.
• Preference given to local candidates.

Why HDR

At HDR, we know work isn't only about who you work for it's also about what you do and how you do it. Led by the strength of our values and a culture shaped by employee ownership, we network with each other, build on each other's contributions, and collaborate together to make great things possible. When you join HDR, we give you license to do the same. We help you take charge of your career, giving you multiple growth opportunities along the way.