Project Coordinator

What’s up? We’re VaynerMedia! We are a contemporary global creative and media agency with an expertise in driving relevance for clients and delivering impactful business results. The independently-owned agency was founded in 2009 and has offices in New York, Los Angeles, London, Singapore, Australia, Thailand, Japan and Mexico City. VaynerMedia has been recognized for its work at Cannes Lions, the Clio Awards and The Webby Awards. It is part of the VaynerX family of companies.

Culture is our key and Empathy is how we build it. VaynerMediaAPAC is strong with a world-class combination of diverse backgrounds collaborating to put forward innovative, creative and strategic solutions to the one advantage that stands the test of time --- PEOPLE. Day in and day out, we propel some of the biggest brands in the world to the intersection of attention and culture. In APAC, we are proudly +200, servicing a diverse client all around the region.

The PITCH

We’re lucky that everyone within our walls thinks creatively, shares a passion for building communities, and understands the world of both big campaigns and social micro-content.

Our Delivery team enjoys working in a fast paced environment and loves the challenges of discovering what drives and moves consumers. Our Australia office is hunting the advertising landscape for a passionate and driven Project Coordinator that will lead a global brand account and continually review and optimize the work team produces, and collaborate with the project management team to establish effective ways to lead teams and processes.

This is a full time role reporting in to the Country Manager, Australia.

Here’s where you come in.

• Own daily operations of social retainers, small projects and one off requests
• Develop full timelines, including inter-department touch-points, milestones & due dates
• Coordinate tasks, priorities and deliverables with team stakeholders (internal and client) throughout the project lifecycle
• Route all projects through the appropriate departments and approvals
• Support the Project Management lead to:
• Manage various work streams assigned by the PM
• Resolve any immediate issues related to projects
• Ensure that all project deliverables fit into the timeline
• Update and maintain organization of all creative files
• Manage and track against project/retainer budgets and deliverables
• Manage resources involved in assigned projects
• Enter/update plans, costs, & assignments for all project types (creative, strategy, paid, etc) in Workfront
• Work with cross-functional teams (Creative, Account, Insights & Strategy, Studio) to ensure that all team members understand tasks, next steps, and deliverables at every stage
• Lead and schedule necessary project-related meetings such as kickoffs, brainstorms, and reviews
• Be client-facing to speak to timing & deliverables
• Assist in writing small SOWs, as assigned by PM

Your Experience

• 1-2 years of experience managing projects, coordinating teams, and/or other planning-related duties, preferably in the social / digital space.
• Understanding of creative development and asset creation processes
  
• A cool, calm and collected approach to problem solving
  
• A collaborative and team-based approach
  
• Ability to thrive in a fast-paced, high-pressure environment

What you should know about VaynerMedia

Think “lab” and not “agency”. We get excited about solving business problems, not creating advertising for the sake of making advertising. Our entrepreneurship DNA runs deep. We’re willing to break rules, try new things, and test hypotheses if it means better understanding our craft. It’s fun!

Our environment (and pace) feels much more like a start-up than most agencies you might be used to. Hopefully that, and the opportunity to collaborate with the talented and enthusiastic crew, work with big brands excites you, as it does us. We can’t wait to meet you.