Project Coordinator

Job Title: Project CoordinatorDepartment: Professional ServicesReports To: Director of Professional ServicesSalary: $45,000-$65,000Role Description:

As a Project Coordinator at PEAKE, you play a vital role in supporting the successful execution of projects across the organization. You work closely with project managers and cross-functional teams to coordinate project activities, track progress, and ensure that projects are delivered on time, within scope, and within budget. Your attention to detail, organizational skills, and ability to multitask are critical to driving project success and achieving business objectives.

Responsibilities:
Ensure team members have the supplies and resources they need to complete their assigned tasks on time and within their budget limits.

• Organize reports, contracts, and other files for easy access.
• Participate in planning meetings and organizing project logistics.
• Make sure that clients’ needs are met as projects evolve.
• Use tools to monitor working hours, plans, and expenditures.
• Ensure all parts of an assigned project are processed, organized, and progressing according to predetermined timelines and deliverable dates.
• Assist in assigning project tasks to relevant parties and check in for status updates.
• Monitor and assign resources appropriately to streamline project efficiency and maximize deliverable outputs.
• Report project outcomes and/or risks to the appropriate management channels as needed—escalating issues as necessary based on project work plans.
• Act as a point of communication between company teams and external resources.
• Deepen partnerships with outside resources—including third-party vendors and researchers.

Qualifications:

• Bachelor's degree in business administration, project management, or a related field; relevant certifications (e.g., CAPM, PMP) preferred.
• Experience in project coordination or project management support roles, preferably in a fast-paced and dynamic environment.
• Strong organizational skills and attention to detail, with the ability to manage multiple tasks and priorities simultaneously.
• Excellent communication and interpersonal skills, with the ability to communicate effectively with diverse stakeholders and build positive relationships.
• Proficiency in project management tools and software, such as Microsoft Project, Jira, or Asana, with the ability to learn new tools quickly.
• Knowledge of project management methodologies and best practices, with a strong understanding of project lifecycle phases and processes.
• Ability to work independently and collaboratively within a team, demonstrating flexibility, adaptability, and a willingness to learn and grow.
• Strong problem-solving and analytical skills, with the ability to identify issues, analyze root causes, and recommend effective solutions.