Project Coordinator, Psychological Services

This is a full-time 12-month position with benefits. The incumbent will manage the day-to-day program logistics for the 2023 supplemental grant funding projects for the Minority Fellowship Program's (MFP) Mental Health and Substance Abuse (MHSAS) Fellowship and the Services for Transition Age Youth (STAY) Fellowship within the scope of the Leadership Development Institute (LDI). The Project Coordinator will serve as the primary contact for these fellowships, specific to the supplemental funding program activities.

The incumbent will coordinate all major administrative activities for the supplemental funding projects including program promotion, applications, selection of project participants, financial and grant obligations, document tracking, and fall intensive seminar planning. Additionally, the program coordinator will assess current MFP recruitment activities, partner with the project director and head of the LDI to create new approaches to recruitment, program promotion, and networking.

Education and Experience Required:

• Bachelor's degree or five years of program experience
• Concentration in psychology, behavioral health, or other science field (preferred)
• Demonstrated commitment to or interest in underserved populations and communities of color
• Experience with financial tracking and reporting (preferred)
• Advanced computer skills
• Knowledge of health disparity-related issues in social and behavioral health (preferred)
• Previous academic or program recruitment (preferred)
• Meeting coordination experience
• Excellent oral/written communication skills and customer service orientation
• Superior organizational and analytical skills
• Ability to plan and prioritize one's own work in order to meet deadlines
• Demonstrated skill in adapting to changing environments
• Experience with financial tracking and reporting (preferred)
• Advanced computer skills

Computer Skills Required

• Microsoft Word Advanced
• Microsoft Excel Advanced
• Microsoft Power Point Intermediate
• Email programs Advanced
• Online social networks Intermediate
• Internet Explorer Advanced
• Zoom Intermediate
• Online Survey Software Intermediate

Responsibilities:

• Serves as the main point of contact for the project and is responsible for all project communications including websites, listservs, and email alerts.
• Provides operational support for Minority Fellowship Program (MFP) programs by processing applications for the supplemental mentoring program and Fall Intensive Seminar.
• Coordinates activities between mentors and Fellows and track completion of requested activities and data collection surveys.
• Coordinates travel and logistics for the seminar and recruitment meetings. Provides other support as needed for program stability and growth.
• Generates, disseminates, tracks and files program documents. Manages federal grant documents, internal/external MHSAS/STAY supplemental funding documents and ensures timely and accurate document submission. Provides administrative and initial technical support to stakeholders who are submitting documents to MHSAS/STAY specific to the project.
• Maintains document-tracking databases and generates tracking reports for MHSAS/STAY supplemental programming management.
• Manages financial disbursements and tracking through timely generation of vendor and mentor payments, timely processing of check requests for expense reports and other expenditures.
• Generates monthly reports of expenses, automatically produces financial reports related to MHSAS/STAY recruitment meetings and the Fall Intensive Seminar and submit for supervisory review in timely manner.
• Coordinates activities of MHSAS/STAY supplemental funding project within the LDI, other APA offices and constituents.
• Responds to inquiries from collaborating organizations, and the public.
• Coordinates mentor and vendor contracts.
• In collaboration with the project Principal Investigators, LDI Directors and other key personnel, helps to develop long-range goals, objectives, and activities for the project.
• Assists other LDI colleagues and completes other duties as assigned.

About APA:

The American Psychological Association (APA) represents 122,000 psychologists, students, and affiliates, primarily in the U.S. and Canada but also in other countries around the world. APA is a scientific and professional organization with about 500 employees and is categorized as a 501(c)(3) along with its 501(c)(6) companion organization, APA Services, Inc.

Job Location: Remote: APA jobs may be considered for remote work eligibility as defined in APA's Flexible Work Policy and are subject to approval. Remote work employees may not work from the following states or U.S. territories: Alaska, California, Colorado, Guam, Hawaii, Iowa, Louisiana, Montana, Nebraska, New York, North Dakota, Ohio, Puerto Rico, Rhode Island, U.S. Virgin Islands, Washington, Wyoming.

Application Instructions:

Qualified candidates must apply online through APA's applicant system and attach a resume and cover letter specifying your salary expectations. Applications that are submitted without both documents are considered incomplete and will not be reviewed for consideration. Once your application is submitted, you will receive a confirmation email. Please make sure to check your Spam folder if you do not receive an email from us.

The American Psychological Association is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, national origin, disability, protected Veteran status, sexual orientation, gender identity, or any other protected categories covered under local law.

APA has a mandatory vaccination policy. All employees must be either fully vaccinated or receive approval from APA for an exemption (disability/medical or sincerely held religious belief) before beginning work at APA. By submitting your application, you agree that as a condition of employment, you must comply with APA's mandatory vaccination policy and other health and safety requirements.

#LIREmote

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)