Project Coordinator (Remote)

Project Coordinator

Remote - Chicago IL, California, Florida, Illinois, Indiana, Maryland, Massachusetts, New Jersey, New York, Ohio, South Carolina, Virginia, Wisconsin, Washington D.C.

The American Medical Association (AMA) is the nation's largest professional Association of physicians and a non-profit organization. We are a unifying voice and powerful ally for America's physicians, the patients they care for, and the promise of a healthier nation. To be part of the AMA is to be part of our Mission to promote the art and science of medicine and the betterment of public health.

We continuously work to embed equity in our internal practices and are committed to increasing the diversity of our staff across all levels of the organization. We intentionally work to create the right conditions to enable our employees to feel that they can be their authentic selves and fully participate in the life of the enterprise.

We encourage and support professional development for our employees, and we are dedicated to social responsibility. We invite you to learn more about us and we look forward to getting to know you.

We have an opportunity for a remote Project Coordinator on our Center for Health Equity team. As a Project Coordinator, you will work closely with the Equitable Health Systems LeadershipTeam (Directors, VP) to coordinate a portfolio of engagement projects andevents across Equitable Health Systems programs and focused on the AMA's PushUpstream strategy. Work closely withteam members to support tracking as it relates to contracts, timelines fordeliverables, partnership engagement, program evaluation, reporting needs, andother key internal and external project and administrative functions. Maintaineffective working relationships within the Center, with collaborating businessunits, and external organizations through timely and accurate communications. Providesupport to VP related to internal and external requests for time related tospeaking, reviewing documents, etc.

RESPONSIBILITIES:

Project Coordination & Management

• Create detailed schedules, event overviews, contact and task lists, properly sequencing activities and resources to meet required deadlines
• Coordinate logistics and assignments to execute in accordance with approved plans and requirements
• Tracking & coordination of team operations-related activities, including but not limited to budgets, contracts, corporate review process, and reporting
• Interface with Center operations team and other key stakeholders to schedule meetings, build agendas, track activities, and follow-up to support timely and accurate execution
• Ensure deliverables are on-time, within budget, and meet quality expectations
• Identify, escalate and issues/risks that need to be mitigated and take corrective action as needed
• Identify and pre-empt barriers to a project's successful execution
• Coordinate and communicate activities with other business units across the AMA, and external collaborators, as applicable
• Review documents, including presentation decks and memos, for typographical errors, consistency in language, formatting, and style; format documents according to AMA guidelines and to ensure professional appearance; embed multimedia elements, including charts and graphs; conduct quality checks to ensure documents are error-free
• Complete project/program components/tasks as assigned using critical race theory and health equity lens
• Build reports and dashboard, monitor progress, and maintain accurate records and documentations to report program status

Administrative Tasks

• Support VP and Equitable Health Systems leadership team in key meetings, including building agendas, taking and sharing meetings notes, and tracking progress on action items
• Maintain and update all team trackers for reporting and providing progress updates
• Work with the Equitable Health Systems Administrative Assistant to coordinate and confirm VP's schedule; supporting VP in tracking and completing key tasks, to achieve deliverables on time
• Support VP in coordinating correspondence for internal and external events and speaking engagements
• Support document creation for VP review, including formatting presentation decks, memos etc.

May include other responsibilities as assigned

REQUIREMENTS:

1. Bachelor's degree or similar experience equivalent
2. Minimum 3 years' experience with program/project coordination functions and/or duties in a relevant field; PMP certificate a plus
3. Demonstrated experience creating reports using PowerPoint presentations and written briefs
4. Excellent attention to detail and accuracy, organizational and time-management skills
5. Excellent interpersonal and communication skills to interact with all levels of management and outside business partners
6. Proven track record of managing multiple projects at once
7. Demonstrated budgeting and resource planning skills a plus
8. Experience with project management software and tools (e.g., Asana, Salesforce) a plus
9. Experience working in the field of health and/or critical race theory a plus
10. Analytical, critical thinking, skills a plus
11. Ability to travel required

The pay range for this position in Chicago IL, California, Florida, Illinois, Indiana, Maryland, Massachusetts, New Jersey, New York, Ohio, South Carolina, Virginia, Wisconsin, or Washington D.C. is $52,500 - $71,000. This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. An employee's pay within the salary range will be based on numerous factors including, but not limited to, relevant education, qualifications, experience, skills, geographical location and business or organizational needs.

We are an equal opportunity employer, committed to diversity in our workforce. All qualified applicants will receive consideration for employment. As an EOE/AA employer, the American Medical Association will not discriminate in its employment practices due to an applicant's race, color, religion, sex, age, national origin, sexual orientation, gender identity and veteran or disability status.

THE AMA IS COMMITTED TO IMPROVINGTHE HEALTH OF THE NATION