Project Manager

Wausau Window and Wall Systems

POSITION SUMMARY

Focal point for customer communications with the goal of meeting customer needs, ensuring timely and complete job information, and optimum order profitability.

POSITION DUTIES and RESPONSIBILITIES:

Responsible for managing all pertinent activities in project life cycle, from post order entry though project close out.

Primarily executes project activities for Configured Projects. Executes Configured-Plus Projects per Supervisor's discretion. Supports other Project Managers with Engineered Projects as needed.

Effectively manage Project kick off activities

• Evaluate contract documents, such as purchase orders, specifications, architectural and structural drawings, to determine the scope baseline.
• Evaluate internal quote and job summaries to establish project cost baseline.
• Understand product performance boundaries as indicated in project specification, die design, engineering, and manufacturing procedures to determine possible constraints.
• Evaluate product performance boundaries as indicated in project specification, die design, engineering, and manufacturing procedures to determine possible constraints.
• Evaluate project requirements as specified by customer, as well as LEED requirements.

Effectively manage Project Planning activities

• Evaluate the project schedule baseline as they relate to submittal milestones and product shipments requirements.
• Establish a communication plan in a manner that would consistent with individual customer preferences and internal communication requirements to keep all parties well informed and in a timely manner.
• Seek/allocate engineering resources that will effectively support the project.
• Determine or seek customer instructions for the appropriate sequence of engineering output that will best support customer expectations.
• Ensure full customer approval package (CAP) is received on schedule, to maintain ship dates as required by customers.

Effectively manage Project Executing activities

• Compile and submit complete submittal packages including but not limited to details, Engineering Documents, test reports, product data, samples, LEED information, etc.
• Facilitate internal progress meetings as required to ensure project milestones will be met.
• Publish Request For Information (RFI) as required to maintain completeness and accuracy of project information.
• Effectively negotiate Change Orders (CO) as a result of new information that impact project scope and cost.
• Manage and negotiate scheduling concerns that impact both external and internal stakeholders.
• Maintain open communications with external and internal stakeholders to keep projects flowing at optimum pace.
• Attend project coordination meetings via phone conference or through WebEx to secure information and/or gain approvals. Provide support to the customer with shipping and field issues.

Effectively manage Project Monitoring and Controlling activities

• Monitor, track and report key project performance metrics, such as On Time Delivery, Quality, and Financial information (bid vs. actual performance) to provide visibility during project lifecycle.
• Manage project deliverables in a timely fashion to ensure timely invoicing and payments.
• Monitor project activities, including but not limited to: cost of material procurement, performance to bid, adds and deducts, and resolution of back charges.
• Monitor job site status and field issues that may impact Wausau Window and Wall Systems scope of work and delivery of products.
• Notify the customer of quality issues during Manufacturing Activities, which result in defects in material and workmanship that may impact the ship dates.
• During project lifecycle, utilize and maintain project management tools, such as RFI log, meeting minutes, Schedule of Values (SOV), and Performance Reports/Dashboards.
• Present a Project Performance Report to the Senior Leadership Team (SLT), as required, to provide visibility to potential negative impact to the business as a result of cost overruns, margin erosion, or customer dissatisfaction.

Effectively manage Project Close Out activities

• Negotiate with the customer to reduce field back charges and process "Credit Request Forms" as required.
• Reconcile final payments from the customer and credits to the customer.
• Issue Warranties as per contract requirements.
• Survey the customer to evaluate customer satisfaction.

Support Business Process Activities

• Undertake and promote job responsibilities in a manner consistent with the Company's Core Values.
• Adhere to established Safety policies and procedures to ensure a safe environment for all associates.
• Provide mentoring or coaching to less experienced project coordinators/managers.
• Comply with Department or related Standard Operating Procedures, Standards, and Tools
• Support PMO activities as required by PMO Supervisors and/or PMO Manager
• Participate in and/or lead process improvement and continuous improvement initiatives.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Other duties may be assigned and required.

EDUCATION and EXPERIENCE REQUIREMENTS

• Minimum of Bachelor's degree in related fields, plus 1-2 years of relevant experience
• Specialized Project Management Training through Project Management Institute (PMI), or equivalent, a plus
• Continuous Improvement (CI) Training a plus

COMPUTER SKILL REQUIREMENTS

• Understanding of ERP software (Epicor or similar)
• Understanding of BOM (Bill of Materials)
• Office Suit (Outlook, Power Point, Word, Excel)
• Knowledge of Microsoft Project a plus
• Bluebeam
• Understanding or experience in AutoCAD a plus

PROJECT MANAGEMENT SKILL REQUIREMENTS

• Excellent verbal and written communication skills
• Carry out responsibilities with a sense of diligence
• Ability to work independently or as part of a team
• Financial acumen, cost allocations, profit margins
• Prioritization skills
• Problem solving skills
• High attention to detail
• Motivation skills
• Presentation skills
• Continuous Improvement skills

SUPERVISORY RESPONSIBILITIES

This job has no direct supervisory responsibilities.

WORK ENVIRONMENT/TRAVEL REQUIREMENTS

The work will be performed mostly in office environment with occasional visits to the manufacturing floor. The noise levels in the work environment are usually moderate.

Available to travel as needed. Travel requirements can vary throughout the year based on customer need.

PHYSICAL REQUIREMENTS

Regularly required to sit or stand, reach, bend and move about the facility. While performing the duties of this job, the employee is regularly required to talk and hear. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Wausau Window and Wall Systems is an Equal Opportunity Employer and Affirmative Action Company. Women, minorities, protected veterans, and individuals with disabilities are encouraged to apply.

Apogee and our brands are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status or any other characteristic protected by state or federal law.