Project Manager

JOB DESCRIPTION - PROJECT MANAGER

THE ROLE

The Project Management group within Astound's Las Vegas Facility is at the center of supporting the team; no matter the level. As a member of the project management team, your role is focused on orchestrating project level operations, contemplating different aspects of a project like objectives, asset organization for distribution amongst teams, resourcing and allocations, timing, scope, project financials, internal and external communication, dependencies, and deliverables.

The Project Manager plans, executes, and super-delivers high-quality Trade Show, Event, & Experiential projects within budget and timeline.

The Project Manager oversees quality control throughout the execution of the job; leading the execution & problem solving of plans that allow our teams to create exciting work.

To succeed, you will need to be a creative & production advocate, strive to be proactive, have a passion for organizational development, maintain a deep project management toolkit and exercise superior leadership skills.

The Project Manager may oversee a portion of the Project Management team and reports up to the Director, Project Management.

RESPONSIBILITIES

• Facilitate, track, monitor and report project updates, health, activities, and scope tracking

• Work closely with the Sales, Account Management, Facilities, and Operations departments to ensure that project budgets are strictly adhered to and that profits are maximized.

• Ensure all projects deliver within 95% of the budget plan. Clearly communicate to leadership if/when they will not and why.

• Manage, Track & Report all project costs of projects managed inclusive of labor, materials, purchases, rentals, fabrication, and third party costs and services.

• Develop, Update, coordinate and maintain all project timelines of projects managed, inclusive of monitoring and reporting progress, investigating delays, and taking or recommending appropriate actions to ensure all schedules are met.

• Clearly communicate and facilitate the flow of information and project statuses of projects managed across all teams, inclusive of client, client services, operations, third party vendors, executive and other internal stakeholders.

• Manage all post-launch client communication of projects managed in partnership with client services, inclusive of project statuses, timelines, updates, problem solving and other needs as they arise.

• Negotiates with and/or advise on negotiation with third party vendors and suppliers regarding budgetary and scheduling issues

• Provides direction and support to the full project teams.

• Define and/or advise on project tasks and resource requirements & allocations.

• Leads project wrap inclusive of final budget reconciliation, accurate record of all historical quotations, final invoices, detailed drawings, final renderings, and server maintenance for all projects managed.

• Define and adjust processes to meet project/business needs and look for and communicate ways to improve processes to the larger teams

• Develops and maintains project files for project completeness.

• Provide strategic and creative thinking, partnering with client services and operations on accountability for project profitability, timeline, exceptional communication, superior-quality delivery, client growth and team health

• Lead project launches to CAD, Facilities and/or other internal teams, clients or vendors; ensuring a clean collection and/or creation of clear launch packet inclusive of approved design, scope of work, timeline, and detailed budgets with associated budgetary allocations.

• Work hand-in-hand with and provide occasional mentorship and training to Project Coordinators on a by project basis.

QUALIFICATIONS/SKILL REQUIREMENTS

• 3-5+ years of experience in account/project management in one of the following areas: Commercial, Hospitality, Retail or Mixed-Use Construction Management; Architectural Project Management; Specialty Fabrication; Large Scale Event, Experiential or Trade Show Production; advertising or brand marketing

• A dependable leader who can win the confidence of clients, employees and leadership alike

• Ability to work collaboratively with individuals and teams at all levels of the organization

• Knowledge of, or willingness to learn, material and fabrication processes.

• Understanding and rapid adoption of project management methodologies of projects including the ability to develop and/or maintain detailed project plans, budgets, timelines, status reports etc

• A systematic, detail-oriented thinker with proven track record of guiding projects of various sizes

• Enjoys learning and developing new ways of thinking both within our department and across the organization

• Compassion, empathy and investment in your team, the organization, and the work

• Must be able to work quickly but also remain extremely detail-oriented

• Excellent work ethic, adaptable to ever-changing hours and demands, with ability to re-focus and develop options for quick changes in projects

• Motivated, responsive, and conscientious, with a commitment to delivering excellent service

• Knowledge of sales systems is an asset (Salesforce)

• Working knowledge of enterprise tools (JIRA, MS Project, Excel, PowerPoint, Slack, Trello)

• PMP and/or CSM Certification (or desire to get this)

• Enthusiastic learner with superior creative, problem-solving, critical thinking, and analytical skills

• Has demonstrated consistent above-average performance evaluations in previous roles

• Degree in marketing/business/communications or similar field preferred

• Quality and cost-conscious

• Excellent problem-solving skills

The compensation package will be commensurate with experience. Our employees are entitled to a standard set of benefits, including health and dental insurance and 401(k) with company match.