Project Manager III

Wausau Window and Wall Systems

POSITION SUMMARY

Focal point for customer communications with the goal of meeting customer needs, ensuring timely and complete job information, and optimum order profitability.

POSITION DUTIES and RESPONSIBILITIES:

Responsible for managing all activities in project life cycle, including mock-ups and testing, from project award through project close out. Primarily executes project activities for Engineered Projects. Supports Configured and Configured-Plus Projects based on capacity requirements. Supports the PMO Supervisors and Manager as needed for administrative aspects of the PMO.

Effectively manage Project Initiation activities

• Collect and evaluate contract documents, such as purchase orders, specifications, architectural and structural drawings, to determine the baseline scope
• Collect and evaluate internal quotes and job summaries to establish the baseline cost of each project
• Evaluate product performance boundaries as indicated in project specification, die design, engineering, and manufacturing procedures to determine possible constraints
• Evaluate project requirements as specified by customer, as well as LEED requirements
• Perform stakeholder analysis and identify the main contacts for communication purposes

Effectively manage Project Planning activities

• Evaluate the project schedule baseline as they relate to submittal milestones and product shipment requirements
• Establish a communication plan in a manner that would be consistent with each customer's preferences and internal communication requirements in an effort to keep all parties well informed and in a timely manner
• Evaluate engineering resources that will effectively support the project
• Determine the appropriate sequence of engineering that will best support customer expectations

Effectively manage Project Executing activities

• Compile and submit complete submittal packages including but not limited to engineering documents, structural calculations, test reports, product data, LEED information, etc.
• Facilitate internal design meetings as required to ensure the structural integrity of engineering designs, as well as evaluating possible design optimization ideas to improve COGS
• Facilitate internal progress meetings as required to ensure project milestones will be met
• Facilitate internal Risk Assessment meetings to identify potential risk that are associated with selected projects
• Publish Request For Information (RFI) as required to maintain completeness and accuracy of project information
• Effectively negotiate Change Orders (CO) as a result of new information that could impact project scope and overall cost
• Manage and negotiate scheduling concerns that impact both external and internal stakeholders.
• Maintain open communication with external and internal stakeholders to keep projects flowing at optimum pace
• Attend project coordination meetings on location or through WebEx to secure information and/or gain approvals
• Travel to job sites to perform field measurements, or attend mock up tests to perform diagnostics and offer resolutions
• Will provide support to the customer with shipping and field issues as needed

IV. Effectively manage Project Monitoring and Controlling activities

• Monitor, track and report key project performance metrics, such as: On Time Delivery, Quality, and Financial information (bid vs. actual performance) to provide visibility during project lifecycle and enable forecasting of the remainder of the project activities as required.
• Manage project deliverables in a timely fashion to ensure timely invoicing and payments
• Monitor project activities and material procurement control costs, performance to bid, deducts and resolution of back charges
• Monitor job site status and field issues that may impact Wausau Window and Wall System's scope of work and delivery of products
• Monitor possible quality issues during manufacturing
• Identify any defects in material and workmanship prior to product shipment
• During project life-cycle, utilize and maintain project management tools, such as project cost log, RFI log, meeting minutes, and Schedule Of Values.
• Present a Project Performance Report to Senior Leadership, as required, to provide visibility to potential negative impact to the business as a result of cost overruns, margin erosion, or customer dissatisfaction

Effectively manage Project Close Out activities

• Negotiate with the customer to reduce field back charges and process "Credit Request Forms" as required
• Reconcile final payments from the customer as well as credits to the customer
• Issue warranties as per contract requirements
• Facilitate a "postmortem" meeting as required to evaluate the lessons learned during project life-cycle, communicate the actionable items with the appropriate parties
• Survey the customer to evaluate customer satisfaction

VI. Support Business Process Activities

• Undertake and promote job responsibilities in a manner consistent with the Company's Core Values
• Adhere to established Safety policies and procedures to ensure a safe environment for all associates
• Provide mentoring or coaching to less experienced managers
• Comply with Department or related Standard Operating Procedures, Standards, and Tools
• Support PMO activities as required by PMO Supervisors and/or PMO Manager
• Participate in and/or lead process improvement and continuous improvement initiatives

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Other duties may be assigned and required.

EDUCATION and EXPERIENCE REQUIREMENTS

• Bachelor's degree in related fields
• Minimum of 5 to 7 years of experience working with Wausau Window and Wall Systems' products or 5 to 7 years in a similar building products industry
• Proven record for on time and complete Project Delivery
• Proven record of Project Profitability
• Proven record of Project Quality Management
• Specialized Project Management Training through Project Management Institute (PMI), or equivalent
• Project Management Professional License preferred
• Continuous Improvement (CI) Training
• Proven record of CI activities
• Proven Record of Influencing and Aligning

COMPUTER SKILL REQUIREMENTS

• Thorough knowledge of ERP software (Epicor or similar)
• Thorough knowledge of BOM (Bill of Materials)
• Office Suit (Outlook, Power Point, Word, Excel) with high emphasis on Excel
• Knowledge of Microsoft Project a plus
• Bluebeam
• Understanding or experience in AutoCAD a plus

PROJECT MANAGEMENT SKILL REQUIREMENTS

• Excellent verbal and written communication skills
• Negotiation skills
• Conflict Management skills
• Motivation skills
• Effective Coaching skills
• Carry out responsibilities with a sense of diligence
• Ability to work independently or as part of a team
• Financial acumen, cost allocations, profit margins
• Prioritization skills
• Problem solving skills
• High attention to detail
• Presentation skills
• Continuous Improvement skills

SUPERVISORY RESPONSIBILITIES

This job has no direct supervisory responsibilities.

WORK ENVIRONMENT/TRAVEL REQUIREMENTS

The work will be performed mostly in office environment with occasional visits to the manufacturing floor. The noise levels in the work environment are usually moderate.

Travel (~10%) may be required to meet with current customers to discuss project specific items/concerns.

PHYSICAL REQUIREMENTS

Regularly required to sit or stand, reach, bend and move about the facility. While performing the duties of this job, the employee is regularly required to talk and hear. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Window and Wall Systems is an Equal Opportunity Employer and Affirmative Action Company. Women, minorities, protected veterans, and individuals with disabiliti

Apogee and our brands are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status or any other characteristic protected by state or federal law.