Project Manager, Marketing

About Baird & Warner Real Estate

Over the last decade, Baird & Warner was named a Chicago Tribune Top Workplace eight times in a row. But we didn't get there by accident - behind every great company is a culture created by the professionals who work there. Throughout our rich history, one thing has remained true: we believe that when you give people the support they need, amazing things can happen. That's why at Baird & Warner we empower you to be independent, to grow in your career, to do the right thing by your colleagues and your community, and to have a true work/life balance. We truly care about making our team feel part of something bigger by sharing a single purpose - making it easier for homebuyers and sellers to realize their real estate dreams.

Job Summary

We are looking for a detail-oriented project manager to join our team. This individual will work closely with designers, copywriters, marketing coordinators, and the manager of Marketing Services to ensure that all work coming into the Marketing department is properly slotted into the projects' timelines. The responsibilities of the project manager within the Marketing department include planning of marketing projects, delegating tasks to project team members, supervising those employees, and ensuring all projects are completed on time and within budget. To be successful as a project manager, the individual should have excellent time and project management, analytical, prioritization, and decision-making skills, as well as leadership and strategic planning skills. This individual will also be responsible for managing at least three direct reports.

Essential Duties & Responsibilities

• Creating short- and long-term plans for all projects, including setting targets for milestones and adhering to deadlines while managing and supervising marketing projects from beginning to end
• Delegating tasks on the project to employees best positioned to complete them
• Making effective decisions when presented with multiple options for how to progress with the project
• Serving as a point of contact for teams when multiple units are assigned to the same project to ensure team actions remain in synergy
• Collaborating closely with clients to determine project scope and requirements, and communicating with clients to keep the project aligned with their goals
• Performing quality control on the project throughout development to maintain the standards expected
• Adjusting schedules and targets on the project as needs or financing for the project change
• Coordinating all project activities and stages with the marketing team to ensure tasks are completed appropriately and according to schedule and strategy. Tasks include debriefs, status check-ins, marketing team and stakeholder reviews, etc.
• Communicating actions and next steps clearly via timelines, project team updates, and status reports
• Developing, reviewing and maintaining project documentation, including status reports, project schedules, budgets, meeting summaries and review details
• Maintaining vendor/partner relationships pertaining to the project at hand as needed
• Helping manage and review marketing coordinator creative briefs to present to the team
• Working with the VP of Marketing to determine media campaign deliverables and options
• Maintaining an up-to-date understanding of the company, its products and its client base
• Developing meeting agendas, editorial calendars, and project timelines for ongoing brand initiatives/campaigns
• Partnering with internal creatives on asset development and delivery, providing insight into design optimizations that can improve performance
• Support internal organization of files, meetings and resources, and help establish best practices inside the organization

Supervisory Responsibilities

Team-based performance and staff management and development experience is required.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Education and Experience

• A Bachelor's degree in a related discipline and a minimum of seven years of proven marketing or advertising operations experience is required.
• Outstanding project management is required.
• Proven experience with offline, online, event, and social media marketing, and proficiency in Acrobat, Google Docs, and Microsoft Office software is required. Understanding of Trello or similar project management software is a plus.

Language & Communication Skills

• Outstanding client service, organizational, project management, verbal, written, and interpersonal skills are required. The ability to lead by example in these areas is essential.
• Must remain positive, supportive, and focused, while expertly managing multiple projects and initiatives in a fast-changing environment with shifting priorities.
• Understanding of multiple marketing perspectives: B2B, B2C, and B2E (employee).

Physical Demands

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
• Candidates must possess a valid Illinois driver's license. Less than 25% of travel is expected, primarily in/around Chicagoland.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

ABOUT BAIRD & WARNER

Baird & Warner is Chicagoland's largest family-owned, independent residential real estate services company. With more than 2,500 broker associates and loan officers in 28 offices and comprehensive mortgage, title and relocation services, it consistently ranks among the nation's top real estate firms.

• As a consistent winner of Top Workplace. It is not difficult when you do things the right way:
• Being supportive at every level
• Encouraging personal growth
• Approach every day with confidence, passion, and a forward-thinking attitude
• Ask what can I learn, how can I grow

For an example of our corporate culture, please watch this video: http://bit.ly/abovethelinevideo

Benefits

Medical, dental, 401K, PTO, VTO