Project Manager, Programming

About the Opportunity  

The CGI Programming Project Manager will support the CGI team in creating best-in-class conferences and events. Specifically, this position will lead the logistical, administrative, and data management operations for programming, recruiting, and engaging speakers and other high-profile attendees at CGI conferences. Successful candidates for this role will have experience in conference and event logistics, have a passion for social impact work, and excel at project and operational management. 

The Clinton Global Initiative (CGI) convenes global and emerging leaders to create and implement solutions to the world’s most pressing challenges. CGI works with partners to drive action through its unique model. Rather than directly implementing projects, CGI facilitates action by helping members connect, collaborate, and develop Commitments to Action — new, specific, and measurable plans that address global challenges. Learn more here.   
 

Core Responsibilities  

In this role you will work on: 

Develop and execute the overall administrative and logistical processes for the CGI programming team   

• Support the management of CGI Program Team’s projects, developing and improving current processes and systems.  
• Lead the program team’s data management, including Sharepoint, Google documents, and Airtable to facilitate ease of access, communication, automations, and sharing of necessary materials with other CGI and CF teams.  
• Serve as point of contact and coordinate with CGI’s Strategy and Implementation team (CGI’s project management team) to track deadlines, milestones and other team-wide goals and needs. 
• Manage team-wide programming processes, including:   
  • Conduct speaker vetting, invitation tracking and RSVP status
  • Coordinate and extend speaking invitation letters.  
  • Develop speaker briefing documents and other marketing collateral
  • Coordinate with the CF Marketing department and other stakeholders to make sure externally facing materials are updated with appropriate speaker information 
• Serve as main logistical point of contact for a wide range of speakers for various events 
• Schedule calls and coordinate schedules internally and externally  
• Help create and update conference agendas 
• Serve as the programming team’s liaison to other CGI and CF initiatives and departments, joining meetings and sharing information on an as-needed basis 

Conduct research on speakers and topics for CGI programming 

• Conduct independent research on speakers and topics for CGI events 
• Contribute to brainstorming for plenary, featured session, networking sessions, and story studio content 
• Help research and draft potential questions for CGI speakers 

Lead the speaker registration and wrap-up processes before, during and after CGI events 

• Receive and process all speaker registrations leading up to CGI events and onsite 
• Coordinate communication regarding speaker registrations, including sharing speakers’ marketing and press materials with other CGI teams as needed.  
• Produce a weekly report to inform the CGI team about speaker registration numbers and needs 
• Support on-site registration teams and third-party vendors with any issues or questions regarding speaker registration and credentials.  
• Provide exceptional customer service for speakers in the lead-up to CGI events, onsite, and in follow up from CGI meetings  
• Coordinate with Correspondence, as well as CGI’s Project manager, for the prompt sending of thank you notes to speakers and help with post-event wrap up reports and collateral. 

Minimum Qualifications  

What we’re looking for: 

• Bachelor’s degree required 
• At least 6 years of professional experience, with several years’ experience managing projects required 
• Excellent data management skills. Experience with Airtable 
• Great communication skills, both written and verbal 
• Excellent writing/copy-editing copy 
• Experience with Microsoft Office suite/Google Drive 
• Experience with Blackbaud CRM or similar programs is a plus 
• Ability to work in a varying schedule including nights, early mornings, weekends and holidays 
• Ability to travel domestically and internationally, and work on multiple time zones, as necessary 

Compensation & Benefits 

Our best estimate of the compensation range for this opportunity is $69 - 74K annually, depending on the experience you bring. This role is not eligible for overtime pay. This range is based on NYC market rates and may be adjusted if you will be working remotely.  We look forward to discussing our compensation pricing strategy, and your expectations, throughout the interview process. Please also note, the Clinton Foundation prides itself on offering a generous benefits package at little to no cost to employees -  take a look at our benefits page, so you can get a full picture of our total rewards offerings. 
 

About the Clinton Foundation 

Building on a lifetime of public service, President Clinton established the Clinton Foundation on the simple belief that everyone deserves a chance to succeed, everyone has a responsibility to act, and we all do better when we work together. For nearly two decades, that premise has energized the work of the Foundation in overcoming complex challenges and improving the lives of people across the United States and around the world. 

As an operating foundation, we work on issues directly or with strategic partners from the business, government, and nonprofit sectors to create economic opportunity, improve public health, and inspire civic engagement and service. Our programs are designed to make a real difference today while serving as proven models for tomorrow. The goal of every effort is to use available resources to get better results faster – at the lowest possible cost. 

We firmly believe that when diverse groups of people bring resources together in the spirit of true cooperation, transformative ideas will emerge to drive life-changing action. 

The Clinton Foundation is committed to public health and to the safety and wellbeing of our colleagues, visitors, and volunteers.  As such, we have adopted a policy requiring all employees whose positions require them to be on site to be vaccinated against COVID-19 or to meet the legal guidelines for an exemption. 

Learn more at http://www.clintonfoundation.org, on Facebook at Facebook.com/ClintonFoundation and on Twitter @ClintonFdn. 
  

Equal Employment Opportunity Statement 

The Clinton Foundation maintains a strong policy of equal opportunity in employment. It is our objective to recruit, hire, and retain the most qualified individuals without regard to race, color, religion, sex, sexual orientation or identity, national origin, age, disability, veteran status, or any other characteristic or status protected by applicable federal, state, or local law. Our equal employment philosophy applies to all aspects of employment, including recruitment, compensation, benefits, training, promotions, transfers, job benefits, and terminations.