Project Operations Specialist

This position is posted by Jobgether on behalf of a partner company. We are currently looking for a Project Operations Specialist in Canada.

This role sits at the center of a collaborative, mission-driven marketing environment where structure and clarity directly enable stronger campaign delivery. You will be responsible for bringing operational consistency to marketing workflows, ensuring projects are well-defined, properly tracked, and effectively delivered across multiple stakeholders. Acting as a key connector between teams, you will improve visibility into priorities, timelines, and dependencies while supporting day-to-day execution. The role blends project coordination, process optimization, and marketing operations support in a fast-paced remote setting. You will also contribute to reporting and analytics efforts that inform decision-making and performance tracking. This position is ideal for someone who thrives on organization, enjoys improving how teams work, and wants to create meaningful operational impact in a collaborative environment.

In this role, you will support the planning, coordination, and optimization of marketing initiatives while ensuring smooth execution across teams and stakeholders.

• Coordinate end-to-end marketing project workflows, including intake, planning, timelines, ownership, and dependency tracking.
• Maintain and optimize project management systems, templates, and processes using tools such as monday.com or similar platforms.
• Ensure visibility and alignment across stakeholders by tracking progress, following up on action items, and managing communications.
• Identify workflow inefficiencies and support continuous process improvements to enhance team coordination and productivity.
• Support recurring marketing reporting and analytics, including campaign performance summaries and trend analysis.
• Assist in translating data into clear insights that support planning, prioritization, and decision-making.
• Coordinate meetings, documentation, and operational tasks to support smooth execution across marketing initiatives.
• Support vendor coordination, translation needs, and platform/tool administration as required.
• Help maintain consistency in operational practices across multiple concurrent marketing initiatives.

Requirements

This role requires strong organizational skills, operational discipline, and the ability to manage multiple priorities in a fast-moving marketing environment.

• Experience in marketing coordination, marketing operations, project coordination, agency account management, or similar roles.
• Strong understanding of how marketing teams operate and how to manage workflows across multiple stakeholders.
• Excellent organizational skills with a proactive approach to managing timelines, deliverables, and dependencies.
• Hands-on experience with project management tools such as monday.com, Asana, ClickUp, or Trello.
• Ability to work with marketing data, dashboards, and reporting to support performance tracking and decision-making.
• Strong communication skills with the ability to build trust and alignment across remote, cross-functional teams.
• Comfortable working in a fast-paced, evolving environment with shifting priorities and multiple concurrent projects.
• Adaptability and curiosity, with a continuous improvement mindset focused on optimizing workflows and processes.
• Experience in nonprofit or mission-driven organizations is considered an asset.
• Bilingualism (English/French) is an advantage but not required.

Benefits

• Annual salary range: $59,000 – $66,000 CAD
• Fully remote work opportunity across Canada
• Exposure to cross-functional, national-level marketing initiatives
• Opportunity to shape and improve marketing operations and workflows
• Collaborative, mission-driven team environment
• Involvement in process improvement and operational transformation initiatives
• Opportunity to work with modern project management and analytics tools
• Inclusive hiring process welcoming diverse backgrounds and experiences