Project Portfolio Coordinator

Unilabs is one of Europe’s leading providers of diagnostic services, specialising in laboratory, imaging and pathology services. We are looking for a skilled and proactive Project Portfolio Coordinator to join our team at a critical stage in a transformation journey. In this key role, you will support the management and optimisation of our project portfolio, ensuring alignment with business objectives and driving the successful execution of projects across the organisation. 

As Project Portfolio Coordinator, you will play a crucial role in managing and evaluating the organisation’s project portfolio. Your focus will be on tracking projects, providing data-driven insights, and ensuring efficient project execution. Reporting to the Global Head of Project Portfolio Office, you will collaborate closely with project managers, country leadership teams, and global initiative leaders to help achieve business goals and maximise project value. 

The role will be based in the UK, with 3 days per week working from the London office. 

Responsibilities:

• Project portfolio governance: 
• Ensure the consistent application of best practice project management methodologies across all projects 
• Recommend improvements to processes, templates and tools to streamline project execution 
• Maintain a centralised view of risks, decisions and actions for key projects, ensuring clarity and transparency 
• Use portfolio management systems to efficiently track and manage projects 
• Stakeholder coordination and communication: 
• Regularly engage with key stakeholders to ensure projects are progressing as planned and resources are aligned 
• Facilitate discussions to secure approvals, clarify requirements, and involve the appropriate teams to drive project momentum 
• Foster cross-functional collaboration to ensure smooth execution, alignment, and timely delivery across multiple projects 
• Monitoring and reporting 
• Prepare and present comprehensive portfolio reports for key monthly meetings, offering insights into project health and progress 
• Work closely with the Finance team to monitor project costs and benefits, ensuring alignment with budget and financial targets. 
• Provide support to project managers across the business 

• Solid understanding of project management methodologies, best practices and tools 
• Excellent organisational and prioritisation skills with the ability to manage multiple projects simultaneously 
• Strong analytical skills, with a knack for identifying and solving problems 
• Excellent communication skills, with the ability to engage and collaborate effectively with stakeholders at all levels 
• Proficiency in Excel and Powerpoint; experience with project management software is a plus 
• Project management certification (e.g., PMP) is desirable 
• Experience in the healthcare industry is a plus, but not required